Senior Executive Assistant

Responsibilities

• Serve as a trusted and highly reliable support to the CISO, managing a full spectrum of administrative responsibilities and providing broader team support as appropriate.
• Collaborate with administrative peers and other colleagues across the firm to ensure seamless executive coverage and follow-through.
• Manage extensive calendar management and meeting coordination using Microsoft Outlook including scheduling appointments, setting reminders, prioritizing engagements, and coordinating logistics for internal and external meetings.
• Handle all meeting logistics and prepare comprehensive meeting and conference materials.
• Coordinate complex travel arrangements, both domestic and international, on a frequent basis.
• Prepare and submit accurate and timely expense requests and reports using SAP and Concur.
• Draft and produce grammatically accurate documents and correspondence, including Word documents, PowerPoint presentations, and Excel spreadsheets for both internal and external use.
• Manage phone lines, transferring, conferencing, and routing all business-related calls in a discreet and professional manner.
• Work closely with and take direction from the CISO's Chief of Staff, assisting as needed in providing operational analysis and reporting.
• Manage the agenda and assist with facilitating weekly leadership meetings; take notes and track action items.
• Manage the CISO's to-do list, including items pending review and approval, and proactively follow up to ensure timely completion.

• 7-10+ years direct experience supporting senior executives, preferably in a large, multi-national environment.
• Bachelor’s Degree preferred, or equivalent work experience.
• Proven discretion, and demonstrated ability to assume autonomy and use independent judgement.
• Detailed knowledge of MS Office software including Word, Excel, and PowerPoint.
• Advanced ability to prioritize tasks and work with minimal supervision in a fast-paced environment.
• Dependable, proficient in multitasking and extremely detailed oriented.
• Ability to provide support with a highly specialized knowledge of administration, clerical, and managerial functions while maintaining confidentiality.
• Excellent organizational, time management, written and verbal communication skills.
• Working Knowledge of SAP, Concur, Ariba, SharePoint, Fieldglass, and Confluence.