HR Operations Analyst

State

Title:

Professional Services Specialist 2A

Bargaining Unit: CWA

Employment Type:

35 hours per week/Full-time

Internal salary:
Range 24/$76,286.63 - $

External salary:
Range 24/$76,286.63 - $86,957.46

UNION POSITIONS:The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below. The external salary range is used for candidates who are not NJ state employees who meet the requirements below.

Founded in 1855, TCNJ offers a highly personalized and collaborative liberal arts education with over 7,400 undergraduates and 700 graduate students. The college is consistently ranked among the top comprehensive colleges in the nation, offering small classes, a 13:1 student-faculty ratio, and an immersive living-learning experience. With a 4-year graduation rate ranked #1 in New Jersey and #9 among U.S. public institutions, TCNJ is a model for public higher education.

Reporting to the Interim Director of Operations and Recruitment Services, the HR Operations Analyst serves as the functional lead for the Oracle HCM and our Applicant Tracking system, ensuring the integrity, security, and continuity of employee data across the entire candidate lifecycle. This role reviews system integrations, audits data across systems, and maintains the institutional organizational structure within the HRIS.

As a key cross-functional collaborator, the Analyst partners with Information Technology, Finance, and Payroll to lead quarterly system updates, develop comprehensive testing scripts, and troubleshoot data discrepancies. Additionally, this position acts as the point of contact for all data reports, leveraging advanced Excel skills and deep Oracle HCM/Applicant Tracking System expertise to deliver critical institutional reporting, compliance metrics (such as IPEDS), and provide strategic insights to streamline the department's business processes.

This position is responsible for the technical health and evolution of the HR systems, conducting data audits, leading quarterly software upgrades, and conducting end-to-end testing of new features to ensure seamless operational continuity.

• Maintains the Oracle HCM and our Applicant Tracking System to support employee services functions (recruiting, hiring, employment, separation, leaves of absence, performance review, compensation management, benefits). This includes monitoring the integrations between our Applicant Tracking System and Oracle, identifying, deciphering, and correcting any errors. The position is involved in department cross-functional process improvement projects and works closely with all members of HR, Information Technology, Finance, and Payroll.
  
  Manage documentation and training for end users as necessary.
• Responsible for processing mass data loads to end employees' job records and processing salary increases for biweekly payroll processing. Perform regular data audits to ensure employee records are accurate. Maintain the Organizational tree structure design of Divisions, Departments, and Locations within the Oracle HCM module. Maintain Oracle's Position management table updates. Troubleshoot all TCNJ Directory questions and updates. Works with HR functional areas and institutional partners to resolve system discrepancies and ensure operational continuity.
• In conjunction with the HR, Payroll, Information Technology, and Finance team, develops and executes an implementation plan for quarterly Oracle updates. This includes developing and revising as required, functional test scripts to ensure continuity of business processes. Facilitates review and testing by impacted functional areas. Responsible for coordinating all HR team members in testing of any system/process enhancements implementations within Oracle HCM, including the Finance and Payroll modules.
• Responsible for all HRIS system reporting and metrics. Develops and maintains scheduled and ad hoc HRIS reports for internal and external clients. Deliverables include but are not limited to HR data for the annual IPEDS reports and all contractual…