Administrative Assistant

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations for a financial services organization in New York. This contract opportunity has the potential to become permanent and is ideal for someone who works well in a structured environment, communicates professionally, and stays organized while managing multiple administrative tasks. The role focuses on document handling, mail coordination, file maintenance, and general office support to help keep workflows accurate and efficient.

Responsibilities:

• Manage incoming and outgoing mail, ensuring items are sorted, distributed, and processed in a timely manner.
• Scan paper documents and maintain digital records with a high level of accuracy and attention to detail.
• Update office files with returned mail information and keep records current for efficient tracking.
• Provide general administrative support to assist with day-to-day office operations and clerical needs.
• Perform data entry and document-related tasks while maintaining organized and accessible records.
• Support front office activities, including handling inbound calls and assisting with basic receptionist-related duties when needed.