Office Administrative Assistant

This position performs clerical, organizational, and operational tasks to keep day-to-day business running smoothly. Ensure that office visitors feel welcome and comfortable.

• Manage company-wide communications, such as memos, announcements, and invitations
• Greet office visitors and callers, making them feel welcome and comfortable, answering any questions, and transferring callers to the appropriate lines
• Interact regularly with C-suite executives to support with tasks and projects as needed
• Support the staff as needed by completing various general administrative tasks, such as creating documents, emails, reports, proofreading, sending communications, and filing
• Assist with company-wide events and meetings
• Submit work orders for any repairs or maintenance required for equipment or the office space if needed.
• Maintain executive calendars and coordinate appointments.
• Monitor office and breakroom supply levels, place orders for refills and assist in restocking
• Manage receipt entry and documentation within Ramp, maintaining accurate financial records
• Collect and distribute mail and deliveries
• Perform other duties assigned within the scope of the position

• High School Diploma/GED
• Associate or bachelor's degree in business administration or related field is a plus
• 1-3 years proven experience in administrative support, clerical work, or office management

• Detail-oriented precision in all areas of work
• Strong organizational skills, including the ability to manage multiple schedules and calendars
• Ability to prioritize tasks according to urgency and meet tight deadlines
• Proficiency with basic office equipment and office management software
• Strong interpersonal skills, both in person and over the phone
• Ability to comfortably multitask and shift gears throughout the workday
• Excellent writing skills (preferred)
• Ability to handle confidential and sensitive information with good judgement.

• Full-Time

To comply with the Rehabilitation Act of 1973’s essential physical, mental, and environmental requirements, employees must be able to successfully perform all functions of their job with minimal supervision