Accounting Specialist

• Location 5401 SW 7th Street,Topeka, KS, 66606,United States
• Base Pay $23.25 / Hour
• Travel 5%
• Manage Others No

• Email recruiter

POSITION SUMMARY

This position is responsible for assisting with both payroll and accounts payable operations to ensure accurate general ledger expense coding and act as a secondary support system for payroll and vendor payment processing. Positioncan also include cash receipt duties.

ESSENTIAL FUNCTIONS

• Organize incoming expense reimbursement and vendor payment requests to ensure all necessary documentation and approvals are accounted for and GL account coding is noted.
• Prepare Checks using the expense reimbursement forms and employee expense reports, for 2 corporate entities - Astra Mental Health and Recovery and Astra Foundation
• Review check registers when checks are complete. Prepare checks for the mail. Mail checks. File Purchase Orders.
• Monitor and add postage to postage machine at 5401 SW 7 th St. Prepare prepayment Purchase Order for postage to prevent service charges for all Astra locations.
• Reconcile Accounts Payable. Check the general ledger for errors that relate to AP accounts. Prepare necessary journal entries associated with, or for corrections related to AP accounts.
• Pick up cash and check payments at Astra locations and deposit to bank account.
• Process all location credit card payments and close out batches.
• Prepare daily cash report, communicate deposits to other teams, and post related transaction journal entries.
• Responsible for processing payroll for Astra staff on a biweekly basis.
• Completes daily documentation regarding wage verification.
• Responsible for all payroll garnishment orders which include calculating, answering and creating purchase orders to pay. Additional communication with employees and outside parties is also required as needed.
• Timely calculation and payment of all Astra payroll taxes. This includes booking payroll tax journal entries into the Great Plains system.
• Maintains and updates all employees’ sick and vacation leave balances. Communicates with management about employees’ balances and reconcile differences as needed.
• Responsible for all payroll-related filing and record-keeping.
• Completes journal entries related to payroll accounts
• Serve as the primary point of contact for Accounts Payable and Payroll, including organizing incoming information, requesting additional information, and responding to inquiries from employees and external vendors.
• Assists the CFO, Manager of Accounting and Finance staff with various accounting projects, including annual audit preparatory work, as needed.
• Other duties as assigned.
• Manage and monitor all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements as well as the requirements of state

Other Duties

• Complete required training
• Work as part of a team
• Demonstrate cultural and linguistic competence
• Approach interactions with individuals served and colleagues with a trauma sensitive lens

POSITION QUALIFICATIONS

• Bachelor’sdegreeinaccounting,business,orrelated field.
• 3-5 yearsof related accounting experience.
• Education can be substituted with six years of Accounts Payable or Payroll accounting experience.
• Knowledge of accounting procedures and principles required.
• Proficiency with Excel and Microsoft Office software is expected.
• Strong written and verbal communication skills are required.
• Hands on knowledge of accounting software required (Dynamics GP preferred)
• Successful completion of Kansas Bureau of Investigation (KBI), Central Registry, and other applicable background investigations and possess a valid Kansas driver's license

KNOWLEDGE/SKILLS/ABILITIES:

• Effective communication skills (verbal and written)
• Customer focused (internal and external)
• Accountability
• Reliability
• Trust/Integrity
• Time Management
• Organizational Skills
• Proficiency in MS Office Suite with ability to learn other software programs as necessary
• Relationship building
• Problem Solving
• Attention to detail and accuracy in work

Other

Physical Requirements:

None

SUPERVISORY RESPONSIBILITIES None

WORK ENVIRONMENT

Minimal risk of exposure to aggressive and/or acting out (verbal and physical) adults,…