Accounts Payable Coordinator

About the Position

• Job posting closes:
  July 25, 2026
• Required documents uploaded by:
  July 25, 2026
• Agency:
  Kansas Department of Health and Environment
• Who can apply: KDHE (Agency Only);
  State of Kansas Only (Internal);
  Anyone (External)
• Service:
  Unclassified
• Employment type:
  
  Full‑time
• Regular/Temporary:
  Regular
• Work schedule:
  
  Monday‑Friday, 8 am‑5 pm (flexible schedules available)
• Eligible for benefits:
  Yes
• Veterans' Preference:
  Yes
• Sponsorship:
  Not provided

• Hourly pay: $23.31 (salary may vary with education, experience, or qualifications)

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & vacation leave
• Work‑life balance programs: parental leave, military leave, jury leave, funeral leave
• Paid state holidays
• Fitness centers in select locations
• Employee discounts – STAR Program
• Retirement and deferred compensation programs

The position (K) involves serving as the central point of contact for the procurement of all goods and services for assigned bureaus, utilizing appropriate procurement methods within policies and guidelines established by the KDHE Director of Purchasing and the State Division of Purchases.

Responsibilities include:

• Understanding the requisition-to-payment process in the SMART system and preparing requisitions as required.
• Researching agency or statewide contracts to ensure proper vendor selection.
• Monitoring orders to confirm receipt of all items and contract pricing.
• Stamping documents upon receipt of vendor invoices or other documentation pending payment authorization.
• Preparing vendor payments when authorization is received.
• Checking encumbrance balances to ensure adequate funding before generating payment vouchers.
• Ensuring all vouchers include required information as specified by the Division of Accounts and Reports.
• Maintaining and utilizing business procurement card accounts in accordance with established policies.
• Completing transaction logs for business procurement card purchases and submitting workflow to avoid payment delays.
• Staying knowledgeable of KDHE policies for goods, services, and travel to respond to inquiries from agency staff.
• Researching and resolving purchasing, travel, or accounts payable issues before escalating them to senior staff.
• Monitoring the KDHE Accounts Payable email account daily to retrieve invoices and prepare for payment.

• Education
  • High School diploma or GED
• Licensing & Certification
  • Valid driver’s license (required when operating a state vehicle, private vehicle, or rental vehicle for the state)
• Minimum Qualifications
  • Six months of experience providing guidance for agency, program, or organizational objectives (education may be substituted).
• Preferred Qualifications
  • Proficiency in Word, Excel, PowerPoint, Access
  • Proofreading, editing, and attention to detail
  • Ability to multi‑task and manage several projects simultaneously
  • Experience collecting, studying, or reporting fiscal or administrative data
  • Knowledge of Division of Accounts and Reports and Division of Purchase policies and procedures
  • Experience using the SMART system
  • Two years’ experience with State of Kansas accounts payable and travel reimbursements
• Post‑Offer, Pre‑Employment Requirements
  • Kansas Tax Clearance Certificate (must be obtained within ten days of job offer)

Name:
Jude Michel
Email: jude.e.michel
Mailing Address: 1000 SW Jackson St. Suite 580, Topeka, KS 66612

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.