Senior Administrative Specialist

Position Title:

Senior Administrative Specialist

Department:
Aleshire Ctr for Leadership & Comm

Advertised Pay:
Base $16.69/hour with potential for a higher entry rate commensurate with experience

Campus

Location:

Washburn University

Final date to receive applications:
Application review will begin as applications are received and will continue until the position is filled. Applicants can be assured of full consideration if submitted by May 14, 2026.

Position Summary:

The Senior Administrative Specialist provides administrative support to the Aleshire Center for Leadership and Community Engagement. The employee must maintain the confidentiality of all privileged/sensitive information.

About Washburn University:
Washburn University is a teaching-focused, student-centered, public institution located in the metropolitan setting of Topeka that has earned national recognition for its high-impact programs for first-generation students. Washburn has a student body of just over 7,000 students, a significant and growing number of whom are first-generation and Pell-Grant eligible. The University has created educational pathways for all students to be successful and achieve their educational goals.

Washburn is dedicated to recruiting and retaining a dynamic faculty, staff, and student body and cultivating a robust learning and working environment and curriculum. We employ more than one thousand faculty and staff on our campuses throughout Topeka and strive to offer competitive wages, an excellent benefits program, and a supportive culture and a healthy work/life balance. Washburn seeks to create an environment that reflects our core values for creating positive IMPACT: inclusion, modernization, partnership, achievement, community and transformation.

In 2024, Washburn was recognized as one of the best colleges in the nation to work for, according to Great Colleges to Work For program.

Essential Functions:

* Serve as primary receptionist: greeting and directing visitors, answering telephones, transferring calls, and/or taking and relaying messages. Monitor and review all incoming email messages to the departmental email account, responding to inquiries and requests as appropriate or forwarding/referring messages for response as appropriate, confirming responses as needed. Distribute office mail. Maintain the supply of office supplies for the Aleshire Center's use.

Monitor the use and function of office equipment, assisting users with equipment operation, planning for repairs and maintenance as necessary. Update website as needed and submit Aleshire Center events to the Washburn calendar. Draft and format correspondence, reports, etc. as directed. Record, type, and distribute meeting notes as requested. Update email list and email listserv each semester to have the most accurate list of students involved in the Aleshire Center to receive information on activities of the Aleshire Center.

Inventory, organize, and track the use of items in the storage room to better utilize the resources available.

* Serve as primary support for the recruitment efforts of the Aleshire Center by providing communications through email, social media, and printed promotions. Track students that are interested in programs of the Aleshire Center for outreach. Provide support for the Learning Community, including preparing materials and mailings for recruitment of students to participate, tracking student participation in Aleshire Center activities, and acting as a resource for the Learning Community RA.

Prepare materials for scholarship recruitment, provide email and mailings for schools for scholarship promotions. Provide logistics for Scholarship Interview Day. Provide support for the Aleshire Center at NSO's and other Admissions events by preparing needed materials, organizing student involvement, and being available to give presentations or table as needed.

* Track students involved in the Aleshire Center through Banner coding each semester. Promote Leadership Studies and Community Studies courses to current Washburn students who have completed prerequisite courses. Determine the continued scholarship eligibility of students receiving…