Senior Administrative Specialist

Position Title:

Senior Administrative Specialist

Department:
Kinesiology

Advertised Pay:
Base $16.69/hour with potential for a higher entry rate commensurate with experience

Campus

Location:

Washburn University

Final date to receive applications:
Application review will begin as applications are received and will continue until the position is filled. Applicants can be assured of full consideration if submitted by May 19, 2026.

Position Summary:

The Senior Administrative Specialist performs administrative duties in support of various departments/offices within the College of Arts and Sciences. Engages daily with the public, faculty, and University staff to share information, coordinate activities, and communicate departmental developments. Exercises sound judgment and demonstrates flexibility, problem-solving skills, and professionalism during interactions with faculty, staff, students, and the public.

About Washburn University:
Washburn University is a teaching-focused, student-centered, public institution located in the metropolitan setting of Topeka that has earned national recognition for its high-impact programs for first-generation students. Washburn has a student body of just over 7,000 students, a significant and growing number of whom are first-generation and Pell-Grant eligible. The University has created educational pathways for all students to be successful and achieve their educational goals.

Washburn is dedicated to recruiting and retaining a dynamic faculty, staff, and student body and cultivating a robust learning and working environment and curriculum. We employ more than one thousand faculty and staff on our campuses throughout Topeka and strive to offer competitive wages, an excellent benefits program, and a supportive culture and a healthy work/life balance. Washburn seeks to create an environment that reflects our core values for creating positive IMPACT: inclusion, modernization, partnership, achievement, community and transformation.

In 2024, Washburn was recognized as one of the best colleges in the nation to work for, according to Great Colleges to Work For program.

Essential Functions:

* As department receptionist, answers department main phone extension and greets visitors, relays messages, provides directions, and answers questions to assist with each contact's specific needs.

* Provides information to students in response to questions about department offerings and University resources. Makes appropriate referrals as needed.

* Selects student workers and tutors. Trains student workers to perform assigned duties; monitors performance to ensure timely completion of assignments in a manner that meets department standards and submits approved timesheets for payroll processing.

* Maintains a supply of office materials for use by department staff, monitors use, and orders replacement supplies to ensure availability of supplies as needed. Contacts vendors to obtain prices for needed materials and identifies lowest cost available or to resolve issues that may prevent prompt delivery.

* Photocopies and prints materials as needed for departmental operations. Creates and submits requests for printing and copying services and works with provider(s) to coordinate pick-up or delivery of completed materials.

* Uses Microsoft Office and other applications to produce letters, memos, and email messages, and completes and submits forms to facilitate and assist with Department correspondence and communication. Generates fliers and other print media to support department and faculty activities.

* Monitors equipment and facilities to identify service and repair needs. Contacts Facilities Services or contracted service providers to order and arrange for prompt repair.

* Picks up, sorts, and distributes department mail.

* Establishes, updates, and maintains student and graduate records to monitor and facilitate student progress.

* Assists staff with data reports. Establishes and maintains confidential student and departmental records to use as a resource for tracking, documenting, and reporting department activities.

* Enters semester class schedules in the appropriate software system to assist with the…