Admin. Assistant to Principal - Highland Park

Admin. Assistant to Principal - Highland Park Central

Topeka Public Schools USD 501, Highland Park Central Elementary School, Topeka, Kansas

Job : 3764743

Final date to receive applications: Posted until filled

Re-Posted: Apr 29, 2026 5:00 AM (UTC)

Starting Date: Immediately

Reports to: Building Administrator

Position

Purpose:

Administrative support to a building administrator, with primary responsibility for the bookkeeping function for the school. This position will also assist principals with completing documents, writing letters, filing, and other needs as assigned.

Qualifications:

• Graduation from high school or equivalent
• 2-5 years secretarial experience including experience in bookkeeping or accounting
• Skilled in operation of personal computers and standard office software

Preferred Qualifications:

• Vocational training in records management, bookkeeping and computer operation
• Skilled in operation of financial software packages
• Prior experience as a school secretary, knowledgeable of State and District regulations and policies

Knowledge/Ability/

Skills:

• Knowledge of mathematics, bookkeeping and basic accounting
• Knowledge of office management
• Knowledge of records management
• Knowledge of purchasing processes
• Knowledgeable of accounting and spreadsheet software
• Skilled in grammar, spelling and composition of office correspondence
• Skilled in interpersonal communication
• Skilled in problem solving
• Ability to organize and prioritize work
• Ability to work effectively independent of direct supervision
• Ability to manage multiple tasks in an environment with frequent interruptions
• Ability to understand and follow verbal and written instructions
• Ability to operate standard office software

Position Responsibilities:

1. Perform accounting and bookkeeping functions:

• Maintain activity funds
• Maintain financial records (receiving and recording, writing checks, balancing accounts), prepare deposits, petty cash accounting
• Monitor school budget (purchasing, balancing, recording), accounts receivable/payable
• Audit and report on activity fund; audit statements
• Determine enrollment fees owed, collect & account for receipts, have parents complete installment contracts as necessary

2. Purchasing

• Receiving and record orders/deliveries
• Research and price materials and supplies
• Prepare purchase orders

3. Perform general office duties:

• Answer phones, greet visitors, obtain and disseminate information from office visitors
• Prepare mail – send through postage meter, sort and prepare bulk mailings
• Compose correspondence
• Maintain office machines (refill, minor maintenance)
• Submit work orders, request custodians go to various locations on campus

4. Set up and maintain district records, such as:

• Record student attendance
• Type district discipline reports and suspensions
• Prepare and send notices of suspension hearings

5. Enter information into TERMS; collect necessary forms and documents, collect and record fees

Physical Requirements:

Moving throughout the work location, lifting 10‑20 lbs., hand/finger dexterity, eye/hand coordination; above average time pressure, intensity and analytical thinking due to multiple, unrelated demands on time and attention; verbal & written communication.

Terms of Employment:

10.5 to 12-month schedule; salary and work year to be approved by the Board of Education.

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Office Personnel.

Performance responsibilities are not limited to those outlined in this description and may include other responsibilities as assigned by the administrator/supervisor.

Position Type: Full-Time

Salary: $18.11 to $19.79 Per Hour

Job Categories: Support Staff >
Administrative Assistant

• Christianna Hartman, Recruitment Manager
• Phone:
• Email: chartman