Executive Assistant to CEO

Kansas Children’s Service League Executive Assistant to the CEO

Kansas Children’s Service League is looking to hire a full time Executive Assistant to the CEO in Topeka, KS. This position earns a competitive wage up to $20 per hour and works a Monday - Friday schedule with occasional evenings and weekends.

Stronger families start at Kansas Children’s Service League (KCSL). Founded in 1893, KCSL is a statewide, nonprofit agency that serves thousands of Kansas children and families each year. KCSL’s mission is to protect and promote the well‑being of children. Our programs work with children and families in the areas of health, safety and education to succeed and break cycles of neglect, abuse and trauma.

We help both children and parents develop skills for success in their families, schools and workplaces. KCSL is also the Kansas chapter of Prevent Child Abuse America and Circle of Parents.

• Medical, Dental, & Vision Insurance
• Pet Insurance
• Critical Illness & Accident Insurance
• Flexible Spending Account
• Paid Life Insurance
• 401(K) & matching offerings
• Family Friendly Paid Wellness Leave
• Paid Vacation & Wellness Time
• Paid Holidays
• Employee Wellness Program
• Earned Wage Access

At Kansas Children’s Service League, we protect and promote the well‑being of children. In doing so, every employee is responsible for supporting the agency’s mission, vision, and values. This includes actively and regularly demonstrating high‑quality customer service, accountability in all aspects of your position, and respecting the differences in our staff, customers, and communities. Expected behaviors and qualities include professionalism and competence, active collaboration, effective communication, initiative and innovation, respect, and goal achievement.

Employees are to be able, at any time, to provide basic information about the breadth of customer opportunities available through KCSL and to help customers make connections within the organization. KCSL is an equal opportunity employer.

The Executive Assistant provides professional administrative support to the CEO and CFO for KCSL and the KCSL Foundation President. As directed by the CEO may provide professional administrative support to any member of the Executive Team.

• Professional Administrative Support
  • Manages executive calendars, travel, email, and communication priorities for CEO and CFO
  • Prepares materials and logistics for meetings, including agendas, handouts, and minutes
  • Coordinates filing, mail handling, and maintains the Administrative Policy Manual
• Board Support
  • Prepares and distributes agendas, minutes, and materials for Board/Foundation and committee meetings
  • Coordinates logistics for meetings and events, including strategic planning and annual retreat
  • Philanthropy Team Support
    • Assists with communication of Philanthropy team and committee activities with the Board of Directors and Trustees by preparing monthly and quarterly financial reports
    • Provides professional support to the KCSL Fund Development Team as directed by the CEO or the KCSL-Foundation Fund Development Committee Chair
  Education and Experience

  Required

  • High School diploma or equivalent.
  • At least 3 years of experience providing executive level administrative support.
  • Demonstrated ability working effectively with volunteers, donors, clients, and managers.
  • Demonstrated ability communicating successfully in writing and verbally.
  • Proficiency in Word, Excel, PowerPoint, and Outlook.