Senior Administrative Assistant

Key Responsibilities

• Acts as the main receptionist for the Emporia Research and Survey Office, greets and directs office visitors as well as telephone customers; sells agency permits, licenses and applications.
• Maintains sales records, makes deposits and handles other account transactions.
• Provides information regarding hunting, fishing, boating, state parks, public lands, pertinent laws and regulations, agency services, functions, policies, procedures, wildlife damage, and animal damage control.
• Sells agency resident and non‑resident permits, licenses, and applications via the online systems when applicable.
• Receives and records cash receipts, balances the cash register and prepares for next day’s business and prepares bank deposits.
• Assists in preparation of payment vouchers for all purchases in region and for regional employees, determining appropriate coding; assists purchase files for equipment, uniforms, and supplies used in operating the district office and for regional field staff.
• Assists with the preparation of the BPC report and the needed encumbrances.
• Picks up, opens, sorts, and distributes mail to office staff as needed, as well as processes outgoing mail and delivers to post office.
• Performs general filing of records and correspondence.
• Keeps brochures and department literature organized, displayed, and well stocked; operates copy machine, postage meter, cash register, fax machine, computer, printer, and the online license sales system.
• Checks out and keeps records of equipment that has been borrowed by customers, such as live traps.
• Assists officers with research in the online license sales system.
• Tags bobcats and keeps records of tags.
• Completes special projects as assigned.

• Salary:
  Beginning hourly wage of $17.25 to $18.11 per hour.
• Health and other insurance:
  Immediate group health, dental, vision coverage and life insurance coverage.
• Retirement and options:
  Retirement plan and optional deferred compensation.
• Paid leave:
  Holidays, sick leave, vacation leave, and parental leave.

• High School diploma or GED equivalent.
• One year of experience in general office, clerical and administrative support work.
• A valid driver’s license and the ability to pass a background check.

• Must have a mix of computer database, spreadsheet, office equipment, business communication, and word processing knowledge.
• Experience with the SMART process (electronic accounting system) preferred.
• Must possess the ability to communicate effectively with others.
• Must be innovative and a resourceful self‑starter able to work with minimal supervision and demonstrate organizational skills.

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.