Administrative Assistant

Level: Experienced

Job Location:

Adams
- Topeka, KS 66605

Position Type:
Full Time

Education Level: High School

Travel Percentage:
Negligible

Job Category:
Admin
- Clerical

Serves as the kind, courteous, and professional face of BGCT. Supports management and executives with a blend of project management, communication, and organizational skills ensuring the smooth and efficient operation of the organization. Provides polite and professional assistance via phone, mail, e-mail, to guests and generally being a helpful and positive presence in the workplace.

• Administrative Support:
  Provide comprehensive administrative support to management and executives, including managing schedules, handling correspondence, and maintaining records.
• Office Services:
  Implement and maintain administrative systems and procedures to ensure effective office operations.
• Project Coordination:
  Assist with the coordination and execution of various administrative projects and special initiatives.
• Communication:
  Serve as a key point of contact for internal and external stakeholders, facilitating effective communication and information flow.
• Meeting Coordination:
  Organize and coordinate meetings, including preparing agendas, taking minutes, and arranging logistics.
• Report Preparation:
  Prepare and distribute reports, presentations, and other documents as required.
• Logistical Planning:
  Assist with logistical planning for events, meetings, and other activities.
• Supplies Management:
  Manage office supplies and inventory, ensuring necessary materials are available and properly stocked.

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Detail-oriented with a high level of accuracy.
• Professional demeanor and strong interpersonal skills.

• Ability to sit for extended periods of time
• Position operates in an office environment
• Occasional lifting of office supplies and materials (up to 20lbs)

• Healthy Behavior Modeling:
  Teaching youth and teens the importance of living an active, healthy lifestyle is a BGCT priority. As a result, all staff are expected to model healthy behavior while working with our Club members.
• Inclusive Environment: BGCT values creating child-friendly environments, where youth and teens of all abilities, races, and ethnicities can be successful and participate. BGCT expects employees to embrace its focus on inclusion of all members.
• Continuous Learning:
  Building the capacity of staff is central to BGCT. The organization requires all staff to participate in annual professional development opportunities to cultivate their skills in the youth development field.
• Safe Spaces:
  Every staff member shares the responsibility for ensuring BGCT is, and remains, an environment free of sexual, physical, or emotional abuse.