Department Assistant - CV Service Line

Position Overview

Perform complex administrative and clerical duties to ensure the continual functioning of the department. Work collaboratively with leaders to meet department needs with a high level of autonomy and performance.

• Work independently, using initiative and judgment to prioritize tasks and refer matters to delegated authority.
• Take and transcribe dictation, compose and prepare confidential correspondence, reports, and other complex documents.
• Research and abstract information and supporting data in preparation for meetings, projects, and reports.
• Greet applicants, team members, and guests; notify receiving personnel of arrivals and direct guests to the appropriate team member.
• Schedule appointments and meetings, maintain department calendars, and coordinate conferences.
• Track hours worked and leave for department staff, run reports on scheduling issues, staffing levels, and balances.
• Assist leadership with completing administrative tasks and oversee payroll processes when required.
• Perform higher‑level special projects with little oversight.
• Draft and send department communications, compose agendas, notices, minutes, and resolutions for meetings.

• Minimum of 3 years of clerical or administrative support experience.
• Strong verbal and written communication skills.
• Ability to work well under pressure to meet deadlines.
• Knowledge and proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to consider costs and benefits of potential actions to choose the most appropriate solution.
• Technical skills to perform data entry, create reports, and manage calendars.
• Ability to remain calm and professional in stressful situations.

High School Diploma or GED required. Bachelor’s Degree preferred.

Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment, including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.

Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.