Head Secretary and Assistant to the Principal - Seaman High School

School Office Clerk

Required Skills and Aptitudes:

• High school diploma
• Computer/typing experience
• Bookkeeping experience
• Aptitude for organization and providing customer service
• Ability to maintain confidentiality
• Ability to facilitate office team

Reports To:

Building Principal

Job Goal:
To assure the smooth and efficient operation of the school office for maximum positive impact on the education of children.

Performance Responsibilities:

• Screen visitors and telephone calls, directing them to the appropriate person/department. Call parents back to verify the person calling is on the student contact list.
• Assist with all clerical responsibilities associated with building financial operations.
• Compose, type, and copy correspondence, reports, bulletins, requisitions, and other materials.
• Obtain, gather, and organize pertinent data as needed.
• Maintain a calendar and schedule appointments as requested.
• Maintain an orderly filing system.
• Schedule appointments, and assemble material for meetings.
• Assist with correspondence to parents regarding attendance and fees.
• Take calls from parents to update information and messages for school staff.
• Post activities on building calendar as necessary.
• Help with the student management system, run reports, and set up the school year calendar.
• Generate weekly reports.
• Manage and maintain collaborative culture among the front office team.
• Keep abreast of new information, innovative ideas and techniques.
• Adhere to all district health and safety policies.
• Other duties as assigned by the head secretary or administrative staff, which are consistent with the general requirements and qualifications of the position.

Terms of Employment:
Ten month

Evaluation:
Performance of this job will be evaluated annually by the Building Principal