Executive Assistant
Listed on 2026-08-22
-
Administrative/Clerical
Office Administrator/ Coordinator, Education Administration, Administrative Management, Virtual Assistant/ Remote Admin
Position Summary:
The Executive Assistant (EA) for the President’s Office reports to and is supervised by the Senior Executive Assistant to the President. The EA will carry out responsibilities as outlined below. The normal work hours for the EA will be Monday through Friday from 8:00 a.m. to 5:00 p.m. The EA will need to have a flexible work schedule to staff special events, including but not limited to events at the President’s residence and commencement.
These events may occur early in the morning, in the evening, or on the weekends.
About Washburn University:
Washburn University is a teaching-focused, student-centered, public institution located in the metropolitan setting of Topeka that has earned national recognition for its high-impact programs for first-generation students. Washburn has a student body of just over 7,000 students, a significant and growing number of whom are first-generation and Pell-Grant eligible. The University has created educational pathways for all students to be successful and achieve their educational goals.
Washburn is dedicated to recruiting and retaining a dynamic faculty, staff, and student body and cultivating a robust learning and working environment and curriculum. We employ more than one thousand faculty and staff on our campuses throughout Topeka and strive to offer competitive wages, an excellent benefits program, and a supportive culture and a healthy work/life balance. Washburn seeks to create an environment that reflects our core values for creating positive IMPACT: inclusion, modernization, partnership, achievement, community and transformation.
In 2024, Washburn was recognized as one of the best colleges in the nation to work for, according to Great Colleges to Work For® program.
Office Administrative Support
The EA is primarily responsible for providing administrative support to the Office of the President, as directed by the Senior Executive Assistant to the President, and to the Title IX, Equal Opportunity Director.
Primary responsibilities under the Office of the President include the following:- This role is an extension of the Office of the President and Board of Regents and must display the highest level of professionalism and confidentiality with the ability to demonstrate tact, calm, diplomacy, and problem-solving skills with a customer service mindset.
- Contribute to a working environment that is team-oriented, anticipatory, supportive, and collaborative.
- Demonstrate ability to establish and maintain cooperative relationships with those contacted in the course of work and respond to sensitive matters and/or situations with discretion, tact, and confidentiality.
- Assist with the daily operations of the Office of the President and manage the President’s Residence (Ross House) in collaboration with the Senior Executive Assistant.
- Responsible for the distribution of the President’s Honor Roll.
- Serve as the backup to the Senior Executive Assistant (SEA) to the President and assist with the following functions as directed:
- Responsible for business expense-related tasks for the Office of the President, including processing permissible transactions using the Washburn issued credit card, ordering supplies, submitting internal requests, and similar tasks, following established Washburn policies and procedures.
- Maintain high-profile decorum in the office in speech, demeanor, manners, and professional attire.
- Provide event administrative support for special events from conception to clean-up for the President’s Office and the President’s residence:
- Attend all Washburn fall and spring commencement ceremonies, including the Washburn Tech and Washburn Law ceremonies, and help with the following:
- Schedule meetings as directed by the President or Chief of Staff.
- Maintain the President’s day-to-day schedule.
- Work with the Senior Executive Assistant to determine the budget for each event.
- Attend events when required to direct final preparations, resolve problems that may arise, and ensure that the events run smoothly.
- Assist with planning meetings to establish timelines and deadlines for all aspects of the events.
- Plan and order catering as needed.
- Manage…
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).