Commercial Leasing Administrator & Executive Assistant

Osborne Construction Commercial Leasing Administrator & Executive Assistant

INDUSTRY: Commercial Real Estate / Commercial Construction

EMPLOYMENT TYPE: Full-Time (In-Office) | Topeka, KS

BE THE ORGANIZED, ADAPTABLE PROFESSIONAL WHO KEEPS OUR PROPERTIES -- AND OUR LEADERSHIP -- MOVING FORWARD.

Do you thrive in a role where every day looks different? Love keeping people, projects, and properties on track? D.F. Osborne Construction, Inc. is looking for an experienced, detail-oriented Commercial Leasing Administrator & Executive Assistant to oversee day-to-day operations of our Topeka-area properties while supporting our leadership team with key administrative and leasing responsibilities.

This position blends commercial property management and leasing expertise with executive-level administrative support, ideal for someone who enjoys variety, independence, and being the go-to person who keeps everything running smoothly.

ABOUT US

Osborne Construction is a Topeka, KS-based general contractor operating in more than 40 states. We serve clients in three primary sectors: design-build commercial/industrial construction, facilities maintenance, and EV charging infrastructure installation.

We believe quality, integrity and dependability aren't just values -- they're the way we work. Our people are what make us strong, and we invest in creating a culture that supports innovation, accountability, and performance. We're not a faceless corporate firm, we're a hands-on, people-first company that believes in doing things right and building long-term relationships with both property owners, tenants, and clients.

To learn more about who we are and what we do, visit

YOU MAY BE A GREAT FIT IF YOU:

• Have a background in commercial property management or leasing and want to use that experience in a dynamic, hands-on role.
• Enjoy balancing big-picture coordination with daily details and deadlines.
• Take pride in providing exceptional tenant and client service.
• Are proficient in Quick Books Online and comfortable managing property-related finances.
• Thrive in an environment where flexibility, communication, and initiative are key.

WHAT YOU'LL DO

As the Commercial Leasing Administrator & Executive Assistant, you'll play a dual role: managing the daily operations of our local properties and supporting our President with administrative and organizational needs.

In this role, you will:

• Manage day-to-day operations of commercial and industrial properties, ensuring tenant satisfaction and timely maintenance response.
• Prepare, track, and renew lease agreements, coordinate with ownership and tenants on terms and compliance.
• Schedule property inspections, vendor services, and repair work orders; review invoices for accuracy.
• Record rent payments, deposits, and property expenses in Quick Books Online.
• Market vacant spaces, schedule tours, and assist in leasing negotiations and documentation.
• Maintain organized property files, financial records, and service contracts.
• Provide high-level administrative support to the President including scheduling, correspondence, and project coordination.
• Answer phones, greet visitors, and assist with general reception duties as needed.
• Handle confidential information with discretion and professionalism.
• Support internal teams including Operations and Human Resources by assisting with various administrative tasks and special projects.

WHAT YOU NEED TO BRING

• 3+ years of commercial or industrial property management experience (required).
• Experience managing lease agreements, renewals, and tenant relations.
• Proficiency with Quick Books Online and general accounting processes.
• Excellent communication, organization, and time-management skills.
• Comfort learning and using cloud-based systems and digital tools (Microsoft Office).
• Professional demeanor and ability to work independently with minimal supervision.
• Valid Driver's License and ability to work in-office during normal business hours.
• Must pass pre-employment drug screen and background check.

COMPENSATION & BENEFITS

• $/hour depending on experience
• Medical, dental & vision insurance (company-shared premiums)
• 3-weeks Paid Time Off (PTO) on accrual basis
• Paid holidays
• 401(k) with 3.5% employer match (Safe-Harbor plan)
• Flexible Spending Account (FSA)
• Supportive company culture with growth opportunities

READY TO GROW WITH US?

If you're ready to bring your property leasing experience and organizational skills to a growing, people-first company, we'd love to hear from you. Apply today and help us build something great…