Project Coordinator - Information Systems

Position: Project Coordinator - Information Systems - FT - Day
## Project Coordinator
- Information Systems - FT
- Day Apply locations:
Topeka, KStime type:
Full time posted on:
Posted Todayjob requisition :
req
23683

Position Status:

Full time

Shift: First Shift (Days
- Less than 12 hours per shift) (United States of America)
Hours per week:40

Job Information  Exemption Status:
Exempt    A Brief Overview  The Project Coordinator supports the Information Systems Project Management Office (PMO) and Information Systems executive leadership by coordinating project intake, portfolio administration, governance processes, executive communications, and operational follow-through. This role serves as a central coordination resource across Information Systems, helping improve project delivery consistency, portfolio visibility, leadership follow-up, and organizational execution capacity.
Education Qualifications
* Associate's Degree Business, Information Systems, Healthcare Administration, Project Management, or related field. Required
* Bachelor's Degree Business Administration, Healthcare Administration, Information Systems, Project Management, or related field.

Preferred Experience Qualifications
* 3 years Administrative coordination, project coordination, operational support, or related experience. Required
* Proficiency with Microsoft 365 applications including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint. Preferred
* Experience supporting executive leadership. Preferred
* Experience working within a PMO, project delivery, healthcare operations, or Information Systems environment. Preferred
* Experience using portfolio management, project management, or reporting tools. Preferred

Skills and Abilities

* Strong organizational, prioritization, and follow-through skills.
* Excellent written and verbal communication skills.
* Ability to coordinate multiple projects, meetings, deliverables, and competing priorities simultaneously.
* Strong meeting facilitation, documentation, and action-item tracking capabilities.
* Ability to prepare clear, accurate executive-level reports, presentations, and summaries.
* Strong analytical, problem-solving, and process-improvement mindset.
* High level of professionalism, discretion, and confidentiality.
* Ability to work independently and collaboratively across departments and leadership levels.
* Proficiency with reporting, dashboards, data organization, presentation development, and document management.

What you will do
* PMO Process Management
• Manage project intake workflows and ensure requests are properly documented, routed, prioritized, and prepared for review.
• Maintain project portfolio tracking tools, dashboards, status reports, and supporting documentation.
• Coordinate PMO governance meetings, including agendas, materials, minutes, decisions, and follow-up activities.
• Ensure adherence to PMO standards, methodologies, templates, and documentation expectations.
• Support project managers with reporting, meeting coordination, scheduling, documentation, and administrative needs.
• Track portfolio milestones, risks, issues, dependencies, decisions, and action items.
• Assist with portfolio reviews, executive governance materials, and ongoing improvement of intake and prioritization processes.
• Coordinate assigned departmental performance improvement initiatives and projects.
* Executive Coordination and Leadership Support
• Provide coordination support to the CIO, including calendar coordination, prioritization support, meeting logistics, and follow-up tracking.
• Track action items, commitments, and follow-up activities from executive meetings, IT leadership forums, and governance discussions.
• Assist with preparation and assembly of executive presentations, Operating Committee materials, Board materials, and leadership communications.
• Coordinate communication rhythm and meeting cadence across Information Systems leadership.
• Organize leadership meetings, agendas, presentation materials, and meeting documentation.
• Maintain confidentiality of sensitive organizational, operational, financial, and personnel information.
* Operational Coordination
• Develop and maintain standardized templates, reporting tools, meeting materials, and…