Administrative Officer

The incumbent serves as the Administrative Officer to the Chief, Engineering Service, and is responsible for the total administrative support of all Engineering Service. This includes support to the engineers/technicians and supervisors in the Maintenance and Engineering Operations and Biomedical Engineering sections. The responsibility of the incumbent includes serving as administrative liaison with top management and the Assistant Engineering Chiefs of both Topeka & Leavenworth Campuses.

As Administrative Officer to the Chief, Engineering Service, provides continuity in the effective management of the program, which has the mission to modernize, field, and sustain administrative, office management and automation program systems.

The duties of this position include but are not limited to:

* Reviewing programming and budgetary documents to determine effect on assigned programs i.e., budget administration, personnel administration, data validation, strategic and program planning administration, and special projects as assigned.

* Participates in discussion with top mm1agcmcnt in the policy making and resource allocations to improve service, solve problems, and provide necessary support in a time of limited resources.

* Responsible for supervising and overseeing administrative and program analyses for staff and functional activities.

* Reviews and maintains internal training and total quality management programs.

* Maintains an awareness of all Engineering Service activities and VA policy and keeps employees informed of changes thereto.

* Responsible for Personnel Management, which consists of planning and assigning work; making decisions on work problems presented by subordinate staff and supervisors; reviewing evaluations made by other service supervisors for technical accuracy; assisting with the filling of key vacancies.

* Participates in the overall planning and development of long-range and short-term goals to formulate long- and short-range plans regarding the needs of Engineering Service.

* Serving as a principal staff advisor to the Chief, Engineering Service on distribution of manpower and dollar resources to the Engineering Service units and activities, commercial activities as the program affects training; modernization; human resources/ personnel actions, incentive awards, training, pay and TDY.

* Develops policies for approval to implement VA regulations regarding budget, personnel, time and leave, etc that effect engineering personnel.

* Ensures that logistical equipment requirements of Engineering Service are met including requesting and obtaining equipment, processing annua1 service contracts, and maintaining the Equipment Inventory Listings.

* Functions as the liaison for the resolution of fiscal and logistic problems.

Work Schedule:

Monday-Friday, 8:00am-4:30pm

Telework:
This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual:
This is not a virtual position.

Position Description/PD#:
Administrative Officer/PD033550

Relocation/Recruitment

Incentives:

Not Authorized

Critical Skills Incentive (CSI):
Not Approved

Permanent Change of Station (PCS):
Not Authorized