General Services Procurement Coordinator; Project Coordinator

Department: Administrative & Financial Services - Contracts & Procurement Division

The City of Topeka’s Contracts and Procurement division is seeking a collaborative and detail-oriented procurement professional to join its team as a General Services Procurement Coordinator. This position is responsible for overseeing and managing procurement activities and projects for contracts, services and materials and plays a key role in ensuring the successful delivery of goods and services that support essential City services.

The General Services Procurement Coordinator serves as a key liaison to City departments, vendors, and external agencies, ensuring procurement projects are consistent, efficient and compliant. It requires technical procurement expertise, excellent communication skills, and the ability to manage multiple priorities with integrity, attention to detail, and a commitment to public service.

• Lead and manage procurement activities across assigned departments, including procurement planning, solicitation development, bid evaluations, contract negotiations, and award processes.
• Ensure procurement activities adhere to federal, state and local regulations, policies, requirements and best practices. This includes highly regulated purchases and grant-funded projects.
• Develop and maintain relationships with departments and vendors.
• Provide training and guidance to City staff as needed.

• Has excellent communication and customer service skills.
• Is highly organized, with the ability to plan, coordinate and prioritize multiple tasks.
• Has the ability to work both independently and collaboratively.
• Is knowledgeable regarding procurement laws, principles, regulations, and best practices, including federal and state grant-funded procurement processes.
• Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Supply Chain Management, Finance, Procurement or a related field.
  • With a bachelor’s degree, a minimum of three (3) years of experience in procurement, contract administration, purchasing, or supply chain management, preferably in a government or public sector setting is required
    -OR-
• A high school diploma or its equivalent is required.
  • With a high school diploma, seven (7) years of experience in procurement, contract administration, purchasing, or supply chain management, preferably in a government or public sector setting is required.
• Must possess and maintain a valid Kansas driver’s license and must be insurable within the standards set by the City of Topeka’s insurance carrier.
  • to review the City's insurability guidelines (Please right-click and open in a new tab)
• Demonstrated experience managing complex procurement projects, including federal and state grant-funded purchases, multi-department procurements, or high-value contracts is preferred.
• The following certifications are preferred:
  • Certified Public Procurement Officer (CPPO) or Certified Professional Buyer (CPPB) from the Universal Public Procurement Certification Council (UPPCC).
  • National Institute of Governmental Purchasing (NIGP) Certified Procurement Professional (NIGP-CPP).
  • Certified Purchasing Manager (CPM) or Certified Supply Chain Professional (CSCP).

Entry rate of pay: $26.14 - $28.00 per hour, depending on qualifications

• Kansas Public Employee Retirement System.
• Generous paid Vacation and Sick leave
• Paid Life/Long Term Disability Insurance
• Deferred Comp Savings Plan
• Short-Term Disability Insurance
• Free Onsite Health & Wellness Clinic
• Free in-house full-service fitness facility
• Employee Assistance Program

The City of Topeka is an Equal Opportunity Employer