Skilled Nursing Scheduler; CMA)

Heritage Grove Estates is hiring a Scheduler / Staffing Coordinator to keep our skilled nursing team fully staffed and running smoothly. This is a dual-role position — you'll manage day-to-day scheduling operations and step in as direct care support (CNA, Medication Aide, or Nurse based on licensure) when coverage is needed.

If you're highly organized, thrive in a fast-paced healthcare environment, and want a role where your work directly impacts resident care — this is it.

Schedule: Flexible; may vary based on operational needs. Includes participation in an on-call rotation.

Staffing & Scheduling

• Build and maintain staffing schedules across all shifts to ensure full coverage while minimizing overtime
• Evaluate and adjust schedules daily based on census, staffing levels, time-off requests, and operational needs
• Respond quickly to call-ins and coverage gaps — securing replacements or adjusting staffing as needed
• Provide direct floor care (CNA, Medication Aide, or Nurse, as licensed) when coverage cannot be secured
• Coordinate with nursing leadership and department heads to align staffing with resident care priorities
• Manage scheduling systems to distribute accurate, up-to-date schedules and maintain timekeeping records
• Facilitate shift swaps and cross-coverage while staying compliant with staffing requirements
• Track and report overtime trends, scheduling concerns, and daily PPD (patient per day) metrics
• Prepare monthly staffing schedules and coverage summaries for leadership

On-Call & Administrative Support

• Participate in on-call rotation to handle after-hours staffing needs
• Support additional administrative and operational tasks as assigned

Required:

• Active CNA or Medication Aide certification
• High school diploma or equivalent
• 1–2+ years of scheduling, healthcare operations, or related experience
• Proficiency in scheduling systems and Microsoft Office (Excel)
• Strong organizational, multitasking, and communication skills
• Ability to stay calm and solutions-focused under pressure

Preferred:

• Associate degree or healthcare-related certification
• Familiarity with skilled nursing workflows and staffing models

• Competitive compensation
• Health, dental, and vision insurance
• 401(k)
• Paid Time Off (PTO)
• Care Cash Program
• Referral Bonus Program
• Career development and advancement opportunities

We're more than a workplace — we're a team that shows up for each other and for the residents we serve.

• Supportive culture — leadership that listens and values your input
• Room to grow — real advancement opportunities in healthcare operations
• Meaningful work — your scheduling decisions directly affect resident care every day

Heritage Grove Estates proudly serves the Topeka, Kansas community with compassionate skilled nursing and rehabilitation services. We're committed to building a team where employees feel valued, supported, and set up to succeed.

• Ability to lift and carry supplies (up to 25 lbs)
• Ability to stand, walk, and move between office, clinical, and storage areas throughout the day
• Ability to respond to staffing needs promptly, including after-hours

Heritage Grove Estates is an Equal Opportunity Employer. Reasonable accommodations are available for individuals with disabilities — contact Human Resources for assistance.