Assistant Accounts Payable Coordinator

Overview

Announcement #

Issue Date: 02-06-26

Closing Date: 02-12-26

Assistant Accounts Payable Coordinator

Central Accounting

Department of Finance

Hourly Wage: $26.94/Regular/Full-Time

The incumbent is responsible for numerous functions within the Central Accounting Office. Those duties include but are not limited to accounts payable, accounts receivable, travel authorizations, records management, address book maintenance, pre-payment maintenance, customer service, and 1099 review and distribution. Incumbent will also provide assistance with AP checks runs, verifying vendor Tax Identification Number, making decisions on positive pay issues, generating weekly wires and book transfer to specific vendors, and ensures nightly deposits are executed timely.

Ensures compliance with applicable accounting policies, regulations, and procedures. Responsible for analyzing purchase orders, purchase requisitions, processing travel authorization, and pre-payments close out. Generate financial reports when required. Professionally communicate with all program bookkeepers to resolve payment or receivable issues with a high priority on rush documents. Maintains strict confidentiality of work content.

Examples of Work Performed:

• Exercises independent judgment in processing and completing workload. Make decisions based upon existing Yakama Nation policies and procedures.
• Works independently and handles general work assignments with minimum supervision on a daily basis.
• Must be very detail oriented with the ability to analyze and process documents in a timely, efficient manner.
• Responsible for verifying federal tax identification numbers using the Internal Revenue Service or Social Security Administration website.
• Responsible for verifying vendor updates and accurately updating the Yakama Nation address book.
• Coordinates daily work assignments and responsibilities with co-workers in a teamwork environment.
• Verifies all Yakama Nation budgets and relative approved tribal resolutions; track expenditures to ensure compliance with 2 CFR 200 Uniform guidelines.
• Assists with verifying daily/weekly deposits with revenue generating programs.
• Processes all accounts payable for the Yakama Nation including purchase orders, pre-payments, travel authorization advances and close outs. Verifies accounts used on purchase orders, travel authorizations and cash receipts to ensure mathematical accuracy. Will assist program bookkeepers with analysis of credit balances as needed.
• Access computerized financial information to answer general questions, as well as those related to specific accounts; provides assistance and consultation to Yakama Nation staff, including bookkeepers and managers, relative to bookkeeping questions or procedures.
• Processes requests for accounts payable stop pays.
• Communicate with vendors regarding payments or problems and direct them to appropriate program staff.
• Performs maintenance of the Yakama Nation address book. Will maintain access to IRS website to verify TIN Matching.
• Run Open Requisition s and Open Purchase Orders reports for all Yakama Nation accounts; prepares correspondence or documents as needed to resolve or close out.
• Manages all accounts payable records retention policies and procedures. Purge and shift files annually.
• Retrieves and refiles purchase orders, travel authorizations, journal entries, or any other paperwork required for annual audit.
• Assists with review, verification, and distribution of annual 1099-MISC forms.
• Processes requests for copies of 1099-MISC forms.
• Processes payroll advances, re-issues, and payroll deductions.
• Assists with reviewing, verifying and decision making on Positive Pays.
• When required, sends out fraud information to bank.
• Assists in cross training staff in various positions to review and input payables, purchase orders, and batch daily cash receipts.
• Responsible for proper set up of staff in software.
• Coordinates with co-workers and delivers nightly bank deposits to bank on a regular basis.
• Must maintain exemplary attendance record.

Knowledge, Skills and Abilities:

• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of basic principles, practices, and procedures of Governmental Fund Accounting.
• Knowledge of Super Circular 2 CFR Part 200, accounting requirements, practices, and procedures.
• Knowledge of Yakama Nation Finance Manual, Travel policies, and Purchasing manual.
• Knowledge of GSA rules and regulations pertaining to grants and contracts funded programs.
• Skills in utilizing the Yakama Nation financial accounting system.
• Skills in use of computer for accounting software, Microsoft Office applications, online banking.
• Skills in operating office equipment such as 10-key calculator, copier, scanner, fax machines, and typewriters.
• Ability to maintain a high level of accuracy in preparing and entering financial information.
• Ability to plan, organize, prioritize, and complete tasks independently with minimal supervision.
• Ability to prepare financial reports and statements.
• Ability to generate a…