Payroll Analyst, Retirement, Balancing & Reconciliation

Payroll Analyst, Retirement, Balancing & Reconciliation

Join our team at Toppenish Central Administration in Toppenish, WA! Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health.

Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

Position Highlights:

• 1.0 FTE (40 hours per week)
• $29.18-$35.74/hour DOE with the ability to go higher for highly experienced candidates
• 100% employer-paid health insurance, including medical, dental, vision, Rx, 24/7 telemedicine
• Profit sharing & 403(b) retirement plan available
• Generous PTO, 8 paid holidays, and much more!

What You'll Do:

Payroll Tax Administration

• Administers payroll tax processes and compliance activities.
• Reviews payroll tax filings and reconciliations.
• Researches and resolves payroll tax discrepancies.
• Coordinates tax notices, audits, and inquiries.
• Monitors changing payroll tax regulations and requirements.
• Partners with the HRIS Analyst to maintain payroll tax configurations, tax table updates, testing activities, and system changes impacting payroll tax compliance.
• Coordinates and supports quarterly and annual payroll tax filings, reconciliations, balancing activities, and required regulatory submissions.
• Provides year end payroll tax and W-2 support including validation, reconciliation, issue resolution, corrections, and employee support.
• Reviews payroll tax balancing, reconciliation, and filing activities to ensure compliance with federal, state, and local requirements.
• Maintains documentation supporting payroll tax filings, corrections, regulatory inquiries, audit requests, and compliance reviews.

Garnishments and Deductions

• Administers wage garnishments, child support orders, tax levies, and other court ordered deductions.
• Ensures compliance with applicable federal and state regulations.
• Serves as point of contact for employees and agencies regarding garnishments.
• Monitors compliance with garnishment orders, tax levies, bankruptcy orders, and other involuntary deductions and resolves discrepancies as needed.

Retirement Administration

• Administers retirement plan payroll deductions and contributions and ensures accurate payroll processing and reporting.
• Performs retirement plan payroll reconciliations.
• Supports retirement plan audits and compliance requirements.
• Coordinates payroll activities related to retirement plan administration.

Payroll Balancing and Reconciliation

• Performs payroll balancing and reconciliation activities.
• Reconciles payroll deductions, taxes, liabilities, and benefit contributions.
• Identifies and resolves payroll variances and exceptions.
• Supports month end, quarter end, and year end payroll reconciliation requirements.
• Analyzes recurring payroll variances, exceptions, reconciliation findings, and error trends to identify systemic issues and recommend corrective actions.
• Develops reporting and metrics to monitor recurring payroll risks and support process improvement efforts.
• Collaborates with Accounting and Finance to investigate, reconcile, and resolve variances between payroll outputs and the general ledger.
• Identifies root causes of payroll accounting discrepancies and supports corrective action planning.
• Performs detailed payroll, tax, deduction, and liability reconciliations and escalates significant variances, risks, or compliance concerns to payroll leadership.
• Maintains supporting documentation for payroll balancing, reconciliation activities, exception resolution, and audit readiness.

Reporting and Analysis

• Prepares payroll tax, deduction, liability, balancing, and reconciliation reports for payroll leadership, Finance, Accounting, auditors, and regulatory agencies.
• Supports financial reporting and audit requests.
• Develops reports and analyses related to payroll liabilities and deductions.
• Develops recurring metrics and trend analyses…