Administrative Assistant - Temporary

Position Highlights

• $18.47 - $22.62 DOE with the ability to go higher for highly experienced candidates

• Provide confidential administrative support to the direct supervisor and administrative staff
• Answer calls and transfer calls as necessary
• Screen calls for the direct supervisor and respond when appropriate
• Collect, sort, and distribute all incoming mail daily
• Work independently with limited direction from the direct supervisor to accomplish appropriate projects and tasks
• Obtain absent/tardy information from supervisors and record it on the daily attendance log
• Maintain an updated, accessible filing system
• Prepare and distribute monthly provider on-site and on-call clinic schedules to clinic staff and local hospitals
• Ensure timely processing and approval of staff timecards in coordination with departmental supervisors; distribute timesheets from Toppenish Payroll, collect, prepare, and return them when signed; maintain copies
• Attend all meetings as requested by the direct supervisor
• Prepare meeting agendas and take, transcribe, and distribute minutes of assigned meetings
• Assist the direct supervisor with day‑to‑day activities
• Maintain reports as requested by the direct supervisor
• Compose, edit, type, and proof correspondence, reports, forms, charts, manuals, and other documents assigned by the direct supervisor
• Maintain conference room schedules
• Ensure meeting facilities are prepared as requested by the direct supervisor
• Assist with patient complaints and concerns
• Maintain contact with staff, clinicians, patients, agencies, and members of the community
• Secure travel arrangements for the direct supervisor and other staff as assigned
• This position may require the ability to travel and have reliable transportation for meetings, visits to other work sites, and handling bank deposits as assigned

• High School Diploma or GED
• One year’s office experience
• Two years’ complex office experience and responsibilities preferred
• Ability to type quickly and accurately
• Computer knowledge in Word, Excel
• Ability to be extremely organized and accountable
• Ability to exercise independent judgment and discretion
• Ability to supervise and be sensitive to individual needs of staff and patients
• Ability to work with frequent interruptions
• Knowledge of medical/dental office operations preferred

We are committed to equal‑opportunity employment.