Administrative Assistant, Administration; English Services

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Position Title: Administrative Assistant, Administration (English Services)

Status of Employment: Contractee Long-Term (Fixed Term)

Primary

Location:

Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7

Number of Openings: 1

Work Schedule: Full time

Unposting Date: :59 PM

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Are you a master of logistics, a Google Suite wizard, and a person who takes genuine pride in a perfectly organized space? The Unscripted Audio Department is looking for a resourceful Administrative Professional to join our team. The Unscripted Audio department includes CBC Music, CBC Books, Q with Tom Power, Commotion with Elamin Abdelmahmoud, Now or Never, Under The Influence and new show development.

Our work can be found on CBC’s radio networks and digital platforms, as well as on You Tube, podcast services and across social media. Our teams are passionate, engaged and best-in-class at curating, amplifying and celebrating culture and storytelling for Canadian audiences. This is a hands‑on support role where no two days are the same. You will be the "glue" that holds the department together—providing high-level support to our Senior Director, managing our physical office environment, and ensuring our team has the resources they need to succeed.

• Ultimate Multitasker:
  You can switch from booking complex travel to fixing a paper jam to greeting a VIP guest without missing a beat.
• Google Suite Power User:
  You don’t just use Gmail; you optimize it. You are an expert in Docs, Sheets, and Slides, and you are comfortable helping others navigate these tools.
• "Host":
  You treat the office like your home base. You ensure the space is tidy, fully stocked, and welcoming. You are warm, polite, attentive and helpful to everyone who comes through the door, setting the tone for a great experience with our team.

• Executive Management:
  Organize day‑to‑day operations for the Senior Director and Director, including calendar management, meeting preparation, and correspondence.
• Logistics & Travel:
  Manage detailed travel arrangements (flights, hotels, itineraries) and handle all expense reporting and reconciliation.
• Department Coordination:
  Maintain staff holiday calendars, manage studio bookings, and act as the central information hub for the team.

• Office Pride:
  Coordinate the day‑to‑day appearance of the department. You proactively spot maintenance issues, manage the floor plan, organize files, and ensure the common areas are spotless and stocked.
• Gatekeeping:
  Answer incoming calls, emails, and inquiries with professionalism, ensuring messages are detailed and guests are greeted warmly.
• Events & Meetings:
  From setting up the boardroom for a pitch to organizing the department holiday party, you handle the scheduling, catering, setup, and cleanup.

• HR & Onboarding:
  Assist with HR paperwork, onboard new hires (security passes, desk setup, technical equipment), and ensure they feel welcome on day one.
• Ad‑Hoc Support:
  Assist the production team with administrative tasks as they arise—filing, scanning, shipping/receiving, and "anything else they may need".

• A University or College education with some work experience and/or 2+ years of experience performing administrative or coordination duties.
• Digital Mindset:
  You possess superior knowledge of Google Suite (Docs, Sheets, Slides, Drive) and are proficient in Microsoft Office. You are…