Executive Assistant & Front Desk Coordinator

Executive Assistant & Front Desk Coordinator

📍Mid‑Town Toronto | In‑Office

💰 $55,000–$65,000 (commensurate with experience)

Our client, a growing organization in the insurance benefits space, seeks a highly polished Executive Assistant & Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office.

This in‑office position blends executive support, front‑office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client‑focused presence.

• Serve as the primary point of contact for visitors, clients, and incoming calls
• Maintain a professional, organized, and welcoming front‑office environment
• Support the smooth day‑to‑day operations of the office

• Manage calendars, scheduling, and email support for a senior executive
• Prepare correspondence, notes, and documentation based on high‑level or evolving direction
• Proactively anticipate executive needs and priorities

• Maintain accurate records, files, and internal documentation
• Support client interactions and communications related to insurance benefits
• Assist with administrative and processing tasks with accuracy and attention to regulatory detail

• Complete occasional errands and time‑sensitive city‑based tasks as required

• Exceptionally organized, detail‑oriented, and reliable
• Strong critical‑thinking and problem‑solving abilities
• Professional, adaptable, and composed in communication style
• Service‑oriented mindset with a desire to support both leadership and office operations
• Prior exposure to insurance or financial services is an asset, but not required

• Proven experience in an administrative, executive assistant, or front desk role
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities with discretion and accuracy

• Familiarity with life, disability, or critical illness insurance terminology
• Experience supporting documentation, SOPs, or operational processes

• Full‑time, onsite position in midtown Toronto, conveniently located on the subway line.
• Competitive salary with great benefits and perks.
• The opportunity to work with a dynamic, boutique team focused on excellence in service.

This role offers a clear progression into an Office Manager position. High‑performing candidates will have the opportunity to expand their scope, take on operational leadership responsibilities, and pursue company‑sponsored insurance licensing.

We encourage you to apply if you are enthusiastic about joining a dynamic team and contributing to organizational success.

• Associate

• Full‑time

• Customer Service, Administrative, and General Business

• Insurance, Employee Benefit Funds, Insurance Agencies & Brokerages