Executive Assistant
Job in
Toronto, Ontario, M5A, Canada
Listing for:
International Financial Group
Part Time, Contract
position
Listed on 2025-12-31
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Our client, a top bank in Canada is looking to hire an Executive Assistant with a contract of 3 month which is renewable. This role 2-3 days a week in the office for their Toronto office.
Proactively manage VP calendars to schedule meetings, avoid conflicts, and group meetings efficiently, considering travel and in-office opportunities.Respond to meeting requests within one business day, book meetings within 1-2 days, and track attendance or agenda updates.Review upcoming meetings to identify required preparations, confirm attendee availability, and highlight logistical details.Handle VP expense reporting and travel arrangements, including booking accommodations and transportation aligned with the VP's schedule.Maintain shared calendars with updated travel and absence information for the VP and management team.Coordinate with team members to ensure timely submission of materials, documents, and agendas for VP review and input.Follow up with relevant parties to meet deadlines for required documentation and ensure accuracy.Notify the VP of critical dates, significant changes, or agenda items requiring attention.Maintain effective communication with the team to support seamless operations and coordination for all tasks and events.Must have skills:
5+ years' experience managing multiple VP calendars simultaneouslyWorkday experience.Nice to have skills:
CIBC experience is strong nice to haveCOUPA experience is also a strong nice to have
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