Administrative Assistant II

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.

UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Union: Non-Union

Number of Vacancies: 1

New or Replacement Position: New

Site: Princess Margaret Cancer Centre

Department: Supportive Care

Reports to: Program Director and Social Worker/Program Specialist

Hours: 22.5 Hours Per Week (3 Days Per Week at 7.5 Hours Per Day)

Shifts: Days (Monday to Friday)

Salary Range: $25.56 - $31.95 Per Hour

Status: Temporary Part Time (1 Year Contract)

Closing Date: January 23, 2026

The Global Centre for Research and Training in Psychological Care (G-CPC) advances high-quality clinical care, training, and research in evidence-based psychotherapeutic interventions for individuals living with cancer and other serious medical illnesses. The Centre supports multiple interrelated clinical programs, training initiatives, and research projects, including the CALM (Managing Cancer and Living Meaningfully) National Program, international collaborations, and global projects delivered with programs such as the Global Institute of Psychosocial, Palliative and End-of-Life Care (GIPPEC).

The Administrative Assistant II provides comprehensive administrative and coordination support across G-CPC clinical and research activities. While the role has a primary focus on the CALM National Program, it also contributes to coordination and communication for other affiliated initiatives, including global CALM-related projects delivered through GIPPEC. Reporting to program leadership, the incumbent supports day-to-day operations, facilitates communication and scheduling with internal and external stakeholders, assists with clinical workflow coordination, and supports the efficient functioning of multiple ongoing research and training projects.

The role requires professionalism, discretion, and a compassionate communication style when interacting with patients and families affected by cancer, while maintaining clear administrative and non‑clinical boundaries. The successful candidate is a highly organized, proactive self‑starter who thrives in a collaborative environment and is motivated to contribute to meaningful work that improves care for individuals living with serious illness.

• Proactively coordinates and schedules meetings across multiple programs and initiatives, including internal meetings and meetings with external stakeholders (e.g., granting agencies, research collaborators, and national or international dissemination partners), as delegated by program leadership
• Prepares, compiles, and organizes meeting materials, including agendas, PowerPoint presentations, background documents, and briefing materials
• Records meeting minutes, tracks action items, and supports follow‑up to ensure timely completion of administrative deliverables
• Provides logistical and administrative support for national and global training workshops, including coordinating venues, organizing room setups, managing registration lists, preparing workshop materials, arranging catering as needed, and facilitating communication with host sites and faculty
• Supports efficient office and virtual operations in accordance with departmental and institutional procedures

• Conducts administrative triage activities within the electronic medical record (EMR), including managing referrals and booking patients with…