Administrative Assistant III Job Toronto area,Ontario Canada,Administrative/Clerical

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.

UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Job Description

Union: Non-Union
New or Replacement Position
:
Replacement
Site: Toronto Rehab - University Centre
Department: Geriatrics/MSK, Allied Health and Toronto Rehab Executive Office
Reports to: Clinical Director, Geriatrics/MSK and Allied Health, and Toronto Rehab Executive Office Management
Hours: hours per week
Salary
: $ - $ per hour
Shifts: Days
Status: Temporary Full-Time (until January 2027)
Closing Date: January 12, 2026

Position Summary

UHN's Toronto Rehab site is a leader in adult rehabilitation and complex continuing care and is Canada’s largest adult rehabilitation hospital. Bringing together innovative patient care, ground-breaking research and diverse education to help people overcome or recover from disabling injury, illness or age-related conditions, Toronto Rehab is located at four sites:
University Centre (550 University Ave.), Lyndhurst Hospital (Sutherland Road), Toronto Rehab’s Cardiac Centre (Rumsey Road), and the Bickle Centre (Dunn Ave).

The Administrative Assistant III provides high-level administrative support to the Director, Geriatrics/MSK and Allied Health, and the Toronto Rehab Executive Office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Duties

Coordinate and manage complex electronic calendars and schedules.

Exercise considerable judgment and have independence in providing complex administrative support to a busy Director and office.

Organize and support meetings, including agenda preparation, minute-taking, and follow-up.

Coordinate events as required.

Prepare and submit invoices, expense reports, and other financial documentation.

Maintain and update CVs, academic portfolios, and internal documentation.

Develop, organize and maintain electronic and paper information filing/retrieval methods, systems or formats.

Assist with the preparation of first-rate reports, presentations, and briefing notes.

Support recruitment and onboarding processes for program staff.

Liaise with internal and external stakeholders, including hospital leadership and academic partners.

Monitor and respond to correspondence, including emails and faxes.

Track and support departmental initiatives and deliverables.

Maintain confidentiality and exercise sound judgment in all interactions.

Perform cross-functional responsibilities as required, including coverage for other Administrative Assistants in the office, Administrative team projects/initiatives, etc.

Perform other duties consistent with the job classification, as assigned.

Qualifications

Completion of Grade XII or recognized equivalent

Diploma in Medical Office Administration or Business Administration.

Minimum 3-5 years of related administrative experience, preferably in healthcare.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Excellent verbal and written communication skills.

Strong organizational and time management abilities.

Knowledge of healthcare terminology and hospital operations is an asset.

Experience with hospital finance systems is an asset.

Professional, courteous, and customer-service oriented.

Able to work…


Increase/decrease your Search Radius (miles)



Job Posting Language