Senior Executive Assistant

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Northwest Healthcare Properties REIT (TSX: NWH.UN) provides investors access to a portfolio of high-quality healthcare real estate located throughout major markets in the Americas, Europe, and Asia‑Pacific. We invest and operate in some of the world's most dynamic, growing, and desirable urban centres in most of the largest and strongest healthcare markets. Focusing on the cure segment of the healthcare real estate spectrum, our properties range from core infrastructure hospitals and specialty hospitals to outpatient and ambulatory care centres, multi‑tenant medical office buildings, rehabilitation centres, specialty clinics, and healthcare‑related assets such as aged care, research, education, and life science properties.

Our thousands of tenants are typically either large, best‑in‑class hospital operators or healthcare practitioners, almost always supported by direct or indirect government funding. The demand for our healthcare partners' essential services, and the space to house these services, is expected to continue to increase with aging populations and increased urban migration.

Reporting directly to the CEO, the Senior Executive Assistant (EA) is a trusted partner and key enabler of the CEO’s effectiveness. While formally reporting to the CEO, the EA also provides comprehensive, high‑level support to both the CEO and CFO (together, “the Executives”), ensuring seamless coordination across the executive and finance functions.

The EA delivers confidential, executive‑level support and serves as a critical liaison between the Executives, senior leadership, the Board of Trustees, investors, and internal and external stakeholders. The role demands exceptional judgement, organizational excellence, and discretion, with the ability to anticipate needs, drive efficiency, and enable the Executives to focus on strategic leadership.

To be successful, the EA must thrive in a fast‑paced, complex environment, managing competing priorities while building strong, productive relationships across the organization.

• Manage the Executives calendar of meetings, travel, and events, ensuring priorities are aligned with strategic objectives.
• Anticipate and proactively prepare the Executives for meetings, presentations, and decision‑making.
• Coordinate logistics for internal and external meetings, investor calls, Board sessions, and corporate events.
• Draft, edit, and prepare correspondence, reports, and presentations for the Executives.
• Screen and manage incoming communications (email, phone, correspondence), prioritizing issues and responding on behalf of the Executives where appropriate.
• Provide dedicated executive assistance to the Executives, including calendar management, meeting coordination, travel logistics, and preparation of briefing materials.

• Ensure the Executives are fully prepared for Board and committee meetings, anticipating requirements and providing timely information.
• Assist in drafting and coordinating communications from the CEO to Board members, ensuring clarity, accuracy, and professionalism.
• Act as a key liaison to the Board on behalf of the CEO, managing scheduling, logistics, and flow of information.
• Coordinate with the CFO on preparation and distribution of financial and strategic materials for Board and committee meetings, ensuring accuracy and timeliness.

• Review, prepare, and reconcile the Executives’ business expense reports; manage approvals and reimbursements.
• Oversee payments and wire transfers requiring the Executives’ approval, ensuring accuracy and compliance.
• Support senior management expense reporting and, where required, liaise with Finance and Accounting teams on Executive‑related matters.

• Act as the first point of contact and representative of the Executives with internal and external stakeholders.
• Build strong relationships across all levels of the organization, ensuring smooth flow of…