Exam Administrative Coordinator

Examination Administration Coordinator, Performance Examinations

Location: Toronto, ON, Hybrid (2 to 3 days on-site per week, with occasional travel to exam centres)

Language: English, strong written and spoken communication required. French is considered an asset

Background Check Requirement: Criminal background check required due to confidentiality and exam security

About the Opportunity

This is a meaningful opportunity to support the delivery of high‑stakes performance examinations within a national regulatory organization. As the Examination Administration Coordinator, you will help ensure that professional qualifying exams are delivered fairly, consistently, and securely across multiple examination centres.

Working closely with exam centre teams, internal operations leaders, and accommodation specialists, you will be at the heart of exam readiness and quality assurance. Your work will directly support candidates, exam personnel, and organizational standards, contributing to a process built on integrity, accuracy, and trust.

What’s in it for You

You will join a mission‑driven, people‑focused organization that values collaboration, accountability, and continuous improvement. This is a newly created role, offering you the chance to shape processes, build relationships, and make a visible impact.

You can expect a supportive team environment, meaningful exposure to national exam operations, and a workplace that values fairness, inclusion, and professional growth. Flexibility, learning opportunities, and a strong sense of purpose are part of the culture.

Your Responsibilities

• Support exam centres in delivering performance examinations in line with established policies and standards.
• Coordinate training logistics, onboarding, and resources for exam centre personnel.
• Collaborate closely with accommodation leads and exam centres to implement approved candidate accommodations accurately.
• Assist with exam‑day operations, troubleshoot issues and maintain clear communication with sites.
• Collect and analyze post‑exam feedback, incident reports, and documentation to support quality assurance.
• Contribute to continuous improvement initiatives and support special projects as needed.

Skills and Qualifications

• 3+ years of experience in examination administration, assessment operations, or a similar coordination role. Experience working in a regulatory environment is a strong asset.
• Post‑secondary education, preferably at the bachelor’s level or higher.
• Strong organizational and coordination skills, with exceptional attention to detail.
• Proven ability to manage multiple priorities and adapt in a fast‑paced environment.
• Excellent written and verbal communication skills with diverse stakeholders.
• Strong judgement, professionalism, and commitment to confidentiality and integrity.

Note from the Hiring Manager

“We’re excited to welcome someone who cares deeply about quality and fairness, and who enjoys working collaboratively to make complex exam operations run smoothly.”

• Associate

• Full‑time

• Administrative

• Non‑profit Organizations