Senior Administrative Assistant

Overview

The Senior Administrative Assistant reports to the Senior Vice President, Financial Stability & Banking Policy and the Senior Vice President, Marketing & Communications Strategy and provides administrative support to both Senior Vice Presidents and their teams.

• Provide general administrative support including managing the Senior Vice President’s calendar, the design and presentation of briefing materials, analytical matrices, and slide presentations
• Provide ongoing administration for the division’s policy and advocacy files
• Prepare Member Portal postings to committees
• Track members’ approval and comments on submissions sent to committees for approval; prepare submissions for the Senior Vice Presidents signatures
• Prepare documentation and briefing materials required by the Senior Vice Presidents, following up where required to ensure that documents due from various areas are provided on a timely basis
• Coordinate the preparation of speaking notes, presentations, and meeting material for the Senior Vice President
• Schedule internal and external meetings, schedule senior committee meetings, specialist and working groups, as required
• Although limited, book travel arrangements; preparing detailed itineraries for external meetings and travel
• Prepare and process expense reports and manage divisions’ financial accounts
• Direct incoming mail and materials to staff in the division, highlighting those that are urgent
• Proactively seek process improvements for the division
• Work collaboratively to create effective processes and efficiencies with the Senior Assistants and provide absence back-up, when required

• Minimum 5 years of experience in a senior administrative role supporting executives
• Excellent judgement/discretion and problem‑solving skills as well as flexibility in terms of responsibilities and time
• Strong organization, administrative and secretarial skills, with a commitment to taking initiative to make processes more efficient and effective
• Computer literacy – Advanced knowledge of Word, Excel, PowerPoint, and the Outlook system, as well as design systems, and video conferencing technology
• Strong verbal and written capabilities
• Ability to work to very tight timelines, with accuracy and a highly developed attention to detail
• Ability to work with all levels of management and the CBA's large and varied client base
• Ability to work independently, assume responsibility, and take initiative
• Ability to speak and write French is desired for this role

The CBA welcomes and encourages all interested individuals to apply. We value the unique skills and experiences each person brings to the Association.

We strive to provide equal access to employment and believe in creating and maintaining an inclusive and accessible environment for everyone. Reasonable accommodations are available upon request for candidates throughout the recruitment process.

To apply for this position, please send your resume and accommodation requests, if needed, to , quoting the job title that you are applying for. Visit our Careers page to learn more about our culture and current opportunities.

We thank all applicants for their interest in a career at the CBA; however, only those candidates selected for an interview will be contacted.