Document Controller

Overview

Document Controller role at VSL International Ltd. VSL, part of the Bouygues Construction Group, is a global leader in specialised construction techniques. This role is responsible for managing, organizing, and maintaining project and corporate documentation in accordance with company standards and project requirements. It combines specialized document management with broader administrative support to ensure smooth project operations and regulatory compliance, and provides general administrative support to the office and project teams to ensure efficient day-to-day operations, accurate record-keeping, and effective coordination across departments.

• Document control:
  Maintain and administer the document control system for projects and corporate documentation
• Ensure documents are correctly named, classified, version-controlled, and archived in accordance with company procedures
• Manage the distribution of drawings, specifications, reports, RFIs, and other project documents
• Track document revisions, approval, and transmittals, ensuring stakeholders receive the correct and latest versions
• Support audit and compliance requirements by maintaining accurate and traceable records
• Assist with onboarding new team members to the document management system and processes

• Provide general administrative support to project and office teams, including meeting coordination, scheduling, and correspondence
• Create, transcribe, and distribute meeting agendas and minutes
• Manage office supplies, handle mail, and coordinate courier services
• Assist with preparation and formatting of reports, presentations, and internal documentation
• Support procurement and invoicing processes (tracking, filing, and basic coordination)
• Maintain office records, registers, and trackers as required
• Assist with onboarding administration for new hires (documentation, access requests, coordination)
• Liaise with internal teams, external consultants, and suppliers as needed
• Assist the Human Resources department with general documentation or record-keeping tasks

• Support project teams with document tracking, reporting, and administrative coordination
• Assist with maintaining project logs, registers, and dashboards
• Help ensure consistency between corporate management system and project-specific documentation
• Identify opportunities to improve document workflows and administrative processes

• Diploma or degree in Business Administration, Project Management, Construction Management, or a related field
• 3-5 years of experience in document control, administration, or project support within construction or engineering
• Experience working with document management systems (SharePoint, Aconex, Procore, Asite or similar platforms)
• Strong understanding of document control processes, version control, and filing structures
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with construction documentation (drawings, RFIs, submittals, contracts)
• Strong organizational skills, attention to detail, and ability to manage multiple priorities while maintaining confidentiality
• Excellent written and verbal communication skills
• Knowledge of Canadian construction practices and compliance requirements

• Competitive salary and benefits package (including health, dental, and RRSP matching)
• Opportunities for professional development and career growth
• A collaborative and inclusive work environment
• Flexible work arrangements

Interested? Apply now and let's build the great structures of tomorrow together!

Location:

Toronto, Ontario, Canada

Seniority level:
Entry level

Employment type:

Full-time

Job function:
Administrative

Industries:
Construction