Administrative Coordinator - Commercialization & Partnerships

Overview

Date Posted: 02/04/2026

Req : 46831
Faculty/Division: Temerty Faculty of Medicine
Department: Temerty Commercialization & Partnerships
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes

The Temerty Faculty of Medicine’s Commercialization & Partnerships unit, positioned within the Office of the Vice Dean, Research & Health Science Education, serves a vast community of scholars and trainees. This newly established unit aims to advance the faculty’s commercialization, entrepreneurship and partnerships initiatives. By offering transformative training programs, fostering strategic partnerships, implementing effective commercialization strategies, and nurturing an entrepreneurial culture, the unit seeks to amplify the impact of medical discoveries originating from the faculty.

As the Administrative Coordinator, Commercialization & Partnerships, you will play a central role in supporting the delivery of the unit’s commercialization, partnership, and training initiatives. Working closely with internal teams and external partners, you will coordinate projects, communications, and events that enable researchers, trainees, and industry collaborators to engage effectively with the unit’s programs and services.

This role provides end-to-end administrative and coordination support across stakeholder engagement, funding and program materials, events and workshops, and ongoing reporting and follow-up. Through your ability to manage complex schedules, maintain accurate records, produce high-quality written materials, and keep multiple initiatives moving forward, you will help ensure the unit’s activities run smoothly.

• Providing project and stakeholder coordination support by liaising with internal and external partners, tracking action items, and supporting strategic initiatives across the Commercialization & Partnerships portfolio
• Producing and managing communications and written materials, including editing and formatting reports, promotional and outreach materials, newsletters, website and handbook content, and funding application content
• Coordinating programs, events, and workshops by managing schedules and calendars, arranging logistics (speakers, AV, catering, service providers), organizing materials, and resolving issues that arise during delivery
• Supporting administrative and meeting operations by coordinating meeting schedules, agendas, materials, minutes, action and follow-up items, senior staff calendars, appointments, and travel arrangements
• Maintaining program, event, and stakeholder records and reporting by creating, updating, verifying, and formatting databases, metrics, and reports to support program tracking, post-event evaluation, and continuous service improvement
• Supporting financial and operational processes by collaborating on cost estimates, making minor purchases, preparing expense reimbursements, and ensuring accurate handling of sensitive and confidential information

• Advanced College Diploma (3 years) or acceptable combination of equivalent education and experience
• Minimum three (3) years of recent and related administrative experience coordinating projects and strategic initiatives with multiple stakeholders in a research, academic, or healthcare environment
• Demonstrated experience producing, editing, and managing communication, promotional, and outreach materials (e.g., brochures, newsletters, websites, or reports) to support programs and initiatives
• Demonstrated experience editing and preparing funding content, including application materials, supporting documentation, or reports
• Experience supporting programs, workshops, conferences, or events, including coordinating logistics, schedules, service providers, and participant communications
• Demonstrated experience conducting post-event or program evaluation and analysis, including preparing summaries, reports, or metrics to support continuous improvement
• Experience providing administrative coordination for senior staff and initiatives, including managing meeting schedules, agendas, materials, action items, and follow-up
• Strong proficiency with MS Office and…