Administrative Assistant
Listed on 2026-02-15
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
What You’ll Do
As an Administrative Assistant, you will provide comprehensive administrative and organizational support to multiple VPs in our Cyber Security and Commercial Platform groups. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and takes pride in supporting senior leadership. You will act as an extension of the Vice President’s office, ensuring smooth operations and contributing to high-profile initiatives.
Key Responsibilities
Deliver daily administrative support to senior leaders, including scheduling meetings, coordinating on-site events, and managing communications.
Oversee intricate executive schedules leveraging Microsoft Outlook, providing feedback and suggestions on various time management techniques.
Manage all administrative aspects of meeting setup (A/V equipment, catering), guest logistics, expense reporting, travel arrangements, filing system improvements, and supply ordering.
Serve as the primary point of contact for vendors and internal stakeholders, ensuring timely and reliable responses.
Maintain financial and budget documentation using Excel.
Support onboarding of new employees.
Coordinate team events and quarterly meetings.
What You Bring
Experience
: 5+ years supporting VP-level executives in a fast-paced, professional environment.
Technical Skills
:
Advanced proficiency in Microsoft Office Suite (particularly Outlook, PowerPoint, and Excel). Familiarity with SAP Concur and Copilot is an asset.
Communication
:
Exceptional written and verbal communication skills.
Problem-Solving & Project Management
:
Ability to take ownership of tasks, think creatively, and resolve issues efficiently.
Independence & Initiative
:
Highly self-sufficient, dependable, and able to manage multiple priorities simultaneously.
Relationship Building
:
Proven ability to establish valuable relationships within the organization.
Professionalism
:
Maintains discretion and confidentiality while working with senior leaders.
Adaptability
:
Positive attitude, resilience under pressure, and willingness to monitor emails occasionally outside regular hours.
We’re always looking for great talent! In addition to competitive pay, we offer:
Comprehensive benefits and retirement programs
Performance incentives, Continuing Education Programs
Other perks to support your well-being
Career growth opportunities and product discounts
Our typical hiring range is between $44,000 and $73,000 per annum. Salary decisions are also dependent on other factors such as your experience, job-related knowledge, skills and competencies, market location, industry benchmarks, internal equity and other role-specific requirements. #LI-AG2
This posting represents an existing vacancy within our organization.
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