Executive Assistant

THE OPPORTUNITY

Building Ontario Fund (BOF) is seeking an indefinite full‑time Executive Assistant
. (This job posting represents an existing vacancy.)

In this role, you’ll report to the Chief Investment Officer and be accountable for providing comprehensive executive‑level administrative support to the Chief Investment Officer (CIO), ensuring the efficient operation of the CIO’s office and maintaining effective linkages with BOF leadership, the Board of Directors, government officials, and key stakeholders. This role is responsible for managing confidential information, coordinating workflows, and implementing processes that enhance office functionality and professionalism.

The Executive Assistant ensures timely and accurate information flow, supports strategic priorities through effective scheduling, correspondence, and meeting coordination, and safeguards the integrity and confidentiality of all communications and records. Additionally, the position promotes BOF’s values of equity, inclusion, diversity, and anti‑racism while enabling the Chief Investment Officer to focus on organizational leadership and decision‑making.

• Support the Chief Investment Officer to maintain linkages with Building Ontario Fund (BOF) leadership, the Board of Directors, government officials and stakeholders and address administrative needs and manage administrative protocols.
• Provide confidential administrative support to the Chief Investment Officer, including maintenance of calendars, preparation of agendas and documents for meetings, speaking engagements and presentations and coordinates the preparation and/or compilation of background materials.
• Schedule and organize regular occurring meetings involving the executive team within BOF.
• Provide administrative support, including calendar and events management, to the investment team, as necessary.
• Draft and/or coordinate the creation and distribution of routine correspondence on behalf of the Chief Investment Officer as required, including proof reading for accuracy and correctness.
• Manage relationships and connection with a wide variety of internal and external stakeholders to provide general information and answer questions related to various functions of BOF on behalf of the Chief Investment Officer.
• Coordinate the daily operations of the Chief Investment Officer’s office, developing and implementing processes that improve office functionality, efficiency, and professionalism.
• Provide information coordination and ensure all stakeholders are provided with accurate and consistent information in a timely manner; responses to requests are coordinated; information flows effectively; and all levels of accountability/approval/confidentiality are maintained. Coordinate flow and assignment of incoming requests and other issues to the appropriate area of BOF as necessary.
• Plan and coordinate all accommodation requirements relating to executive onboarding, including equipment requirements and information technology needs.
• Track and manage invoices and billing as necessary, including maintaining budget information for the executive office; reconcile p‑card/invoice and expense statements.
• Maintain files and records (electronic and hard copy) in an organized, consistent, and confidential manner, using BOF’s procedures for protecting and maintaining the privacy of records, and following relevant document retention schedules.
• Exhibit confidentiality, discretion and superior judgement regarding all matters conducted in the Chief Investment Officer’s office and safeguarding the confidentiality of personnel information, administrative records, files, and communications.
• Any other related duties, as assigned.

• Degree in Business, Administration, or related field, or equivalent experience.
• Minimum of three (3) years’ experience in providing executive level services and support within a highly demanding work environment with expertise in prioritizing and managing competing priorities and deadlines.

• Knowledge of the protocols and practices of an executive office within a public & private sector environment.
• Knowledge of…