Executive Assistant

Posted Wednesday, February 4, 2026 at 5:00 AM | Expires Sunday, April 5, 2026 at 3:59 AM

Reporting to the CEO, the primary responsibility of this role is to provide senior-level administrative support to the CEO, ensuring the smooth and professional operation of the CEO Office with the highest level of discretion and confidentiality. The role will also oversee the planning and execution of key company events and select multi‑department external meetings. Additionally, this position will support the Office Services team in delivering a premium facility experience aligned with our Swiss heritage.

• Provide comprehensive administrative support, including preparing documents, agreements, letters, presentations, spreadsheets, and organized data binders.
• Maintain the integrity, professionalism, and confidentiality of the CEO Office at all times.
• Prepare and manage credit card expense reports.
• Manage complex calendar scheduling with internal and external stakeholders.
• Coordinate travel arrangements, accommodations, itineraries, and logistics.
• Manage the CEO’s operating budget, ensuring accuracy and alignment with financial guidelines.
• Serve as a liaison with internal teams locally and globally, as well as external partners such as consulates, legal representatives, and business partners.
• Provide occasional administrative support to other members of the Executive Team (primarily travel and expenses).
• Lead the planning and execution of company meetings and events of varying sizes—from small executive or multi‑department meetings to major annual events.
• Responsibilities include sourcing venues, managing travel and hotel bookings, coordinating meals and activities, overseeing budgets and timelines, negotiating contracts, and managing supplier relationships.
• Support the Office Services team in delivering high‑quality office facility standards consistent with a premium Swiss brand (specific responsibilities to be defined).
• Ensure shared services administrative activities across HR, Finance, and Supply Chain are delivered efficiently and to a high standard.
• Contribute to organizing office-wide meetings and events.
• Perform various additional duties as required to support the smooth operation of the CEO Office and broader organization.

• 5+ years of executive or administrative support experience.
• Proven experience supporting C‑Suite leaders strongly preferred.
• Demonstrated ability to manage multiple projects, priorities, and deadlines simultaneously.
• Solid experience in planning and executing large-scale corporate events.
• Exceptional writing, editing, and proofreading skills, with strong verbal communication abilities.
• Professional presence, polished demeanor, and sound judgment.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Highly detail-oriented and able to work independently.
• High level of integrity, professionalism, and commitment to confidentiality.
• Strong collaboration skills and a positive, approachable attitude.
• Associate’s degree or equivalent combination of education and experience.
• French bilingualism is an asset but not required.

The standard hiring range for this role is $65,000-$95,000 CAD per annum with a 10% performance-based bonus. The final agreement upon salary may vary based on market location and factors such as job-related knowledge, skills and experience.

We offer a competitive rewards package for our employees as well as a growth-oriented work environment. This includes not only the opportunity to sample our premium chocolate products but the following:

• Health and Dental Plan
• Retirement Savings Plan
• Employee Assistance Program
• Corporate Gym Discount Rates
• Wellness Program
• Chocolate!

We thank all those who have applied; however, only selected candidates will be contacted.

Lindt is committed to providing accommodations for people with disabilities. Accommodations are available upon request. Please contact our Human Resources department for more information.

This position will involve the use of AI tools to help screen, assess, or select applicants. This posting is for an existing position.

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