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Administrative Management Office Administrator/ Coordinator

Office Manager

Job in Toronto, Ontario, M5A, Canada
Listing for: Ontario Camps Association
Seasonal/Temporary position
Listed on 2026-02-18
Job specializations:
  • Administrative/Clerical
    Administrative Management, Office Administrator/ Coordinator
Job Description & How to Apply Below

Job Posting

Office Manager

Office Manager

Rainbow Lake

ABOUT US

Help Bring Back the Joy of Childhood

Since 1983, Campfire Circle has delivered healing through happiness to thousands of kids with cancer or serious illness and their families across Ontario. Our programs are offered in paediatric hospitals across Ontario, in local communities, and at our medically supported overnight camps, offering year-round experiences that provide life-changing moments of joy, connection, and resilience.

And we’re just getting started. Today, over 40,000 kids in Ontario face serious illness, many without access to the psychosocial support they urgently need. That’s why we have a bold vision: to grow from serving 3,000 campers a year to 10,000. We’re building a passionate, talented team to help make that vision a reality. When you join Campfire Circle, you become an integral part of a dynamic team helping to transform the lives of thousands of kids with serious illness, alongside our dedicated community of volunteers and donors.

Help us give back the joy of childhood to every kid with serious illness who needs it most.

At Campfire Circle, we are committed to making employment accessible by reducing financial barriers for our summer staff. All required training and certifications for your role are provided at no cost, in accordance with the terms of employment. Based on identified need, we may also be able to assist with additional job-related costs such as loaning camping equipment, outdoor clothing or gear, and coordinating transportation options.

If you require assistance to help make your employment with Campfire Circle more accessible, please let your manager or HR know after you are hired and before your start date.

THE OPPORTUNITY

We are searching for an Office Manager to join our Summer Staff Team in 2026. This posting is for an existing vacancy for the upcoming summer season.

Reporting to the Director, Overnight Programs, the Office Manager role is accountable for work that is clerical nature, in a dynamic camp office and act as the face of the administrative office at camp. 

Start Date:
Monday, June 15, 2026

End Date:
Friday, August 28, 2026

Rate: $5,000 (for the full contract)

* Training/virtual training dates may occur prior to this date and are included in your full contract rate*

Communication and Administration: 

  • In collaboration with Camp Management and year-round Family Liaison & Administrative Supervisor, update and manage the camper and volunteer database (Campsite). 
  • Coordinate and support family and camper communication through phone calls, emails, and mail as well as other deliveries and faxes.
  • Answer phones and track & deliver messages to Camp Director and Managers as well as Medical team members. 
  • Track inventory of office equipment/materials/consumables and order necessary office supplies throughout summer following allotted budget. 
  • Manage parts of summer budget including petty cash, tuck shop and support Camp Director in expense reporting and management of receipts. 
  • Support in the compiling and organization of volunteer and/or camper feedback
  • Assist in the coordination and administrative tasks of summer staff as well as participate in, supply shopping, medical runs and offsite transport. 
  • General office administrative support such as: helping with cabin lists, schedules, emergency procedure lists and documents, maintenance & housekeeping lists/communications and tracking visitors and guests onsite.
  • Track inventory and manage sales of Camp Merchandise. 
  • Communication with Medical Team to coordinate and direct communications with families, always maintaining confidentiality & privacy (i.e., within office, with Camp Director and Manager, Healthcare team, etc). 
  • Communicate office needs and concerns to Overnight Program Director. 
  • Ensure incident report forms are completed. 
  • Produce an End of Summer Report capturing daily procedures, reflections on the summer and notes for future staff members in this role. 

    • Volunteer and Family Support:

  • Assist in facilitation and administrative tasks of on-site volunteer trainings. 
  • Participate in risk management with the program area and organize attendance and emergency lists…
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