Leasing Legal Assistant

We are currently recruiting a Legal Assistant to join our Commercial Leasing Practice Group. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment. The successful candidate will be supporting two lawyers and two law clerks.

This role offers a broad range of legal and administrative job responsibilities related to leasing law. Prior experience in a similar role and solid administrative practice management skills would be considered advantageous. The ideal candidate is a self-starter with strong communication (both verbal and written), organizational and teamwork skills, and a desire to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday from 9:00 a.m. to 5:00 p.m. We are currently operating under a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days per week.

• Preparing various legal documents and correspondence with some direction (e.g., from handwritten notes, phone and/or oral instructions), and/or often from precedents, ensuring accuracy and proper formatting.
• Managing and tracking deadlines and appointments, including managing the lawyers' Outlook calendars and scheduling meetings/appointments as needed.
• Assisting with closing books, critical date tracking, and lease document execution.
• Managing internal and external communications, including incoming calls, physical mail, faxes and e-mail, and responding when needed and as appropriate.
• Opening and closing files electronically, maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
• Preparing monthly accounts/proformas and reviewing entries for accuracy and completeness. This includes working closely with the Finance team on client e-billing.
• Entering dockets into accounting software (Elite/3E) as and when required.
• General administrative duties such as booking meeting rooms, making travel arrangements, etc.; working with other internal departments to provide documents or other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

• At least 2-3 years of experience in a similar role. Prior experience in the areas of leasing or real estate law would be considered an asset.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines. Eagerness to learn new technology/processes and further develop skills.
• Excellent problem-solving skills, the ability to work with little instruction/supervision.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file).

The target salary range for this position is $55,000 - $60,000, commensurate with the successful candidate's skills, experience, and qualifications.

Weir Foulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at