Administrator, Continuing Professional Development, Professional Development & Competence​/secondment

A college diploma, or equivalent, with computer proficiency in word processing, spreadsheets and database applications.

Solid knowledge of Law Society practices, procedures and protocols.

Solid knowledge of professional and confidential office practice to support an executive position, and ability to readily adapt to new applications.

Proficiency in word processing, spreadsheet and database applications, Internet and intranet, and other Law Society applications.

Expressive and persuasive in both spoken and written language for individual and/or group situations

Communicates, coordinates, schedules, and interacts on behalf of the Director with all levels of Law Society staff, Senior Management Team, Members, Benchers, students and/or the public, including other external contacts, in support of the efficient and effective flow of administrative services for the department.

Responds to general inquiries from other Law Society staff, members, and the public regarding CPD programs and activities.

Handles booking and arrangements for hotelling office(s) in the CPD space and assists Managers and CPD Social Committee for social celebrations and milestone acknowledgements for the team, including CPD team and department meetings.

Plans activities, solves problems, solicits information, and coordinates the exchange of information/materials on behalf of the Director. Maintains files in accordance with established protocols.

Assists CPD Managers and Director with the efficient administration (contract management, tracking invoices, ensuring payment, purchase order preparation etc.) for various CPD suppliers, including Contract Counsel, vendors for marketing, production services, and program delivery and general office needs, as appropriate.

The Administrator is to be cross-trained in some Customer Service Representative duties, and would provide additional back up assistance to this CPD team during peak seasons in the department.

Compiles statistics and reports of costs and expenditures to assist Director and CPD Managers in making business and strategy decisions for departmental operations.

Ensures expenses are in compliance with departmental policies and procedures.

Reconciles partnered/joint program expenses, prepares purchase orders, purchase requisitions, or other Finance-required processes, as needed.

Assists Managers and other CPD staff with expense reports and invoices

Coordinates services with vendors and suppliers, as needed.

Maintains departmental office supplies, orders supplies as required, and ensures the efficient operation of all office equipment.