Coordinator, People & Culture

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The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

Job summary
This position is responsible for providing administrative and strategic support as an extension of P&C leadership, acting as a trusted partner to ensure efficiency and prioritization for the P&C functions in alignment with strategic initiatives, including calendar & meeting management, departmental coordination, and triaging matters with professionalism, diplomacy and discretion. This role combines administrative support for the executive director with light project management responsibilities and assistance in preparing communications and accessible presentation materials for diverse audiences.

How you will make a difference

Leadership Support

Managing agile scheduling needs and complex calendars.

Anticipate needs and proactively resolve administrative roadblocks.

Handling confidential information with discretion and professionalism.

Preparing correspondence, briefing materials, and meeting agendas.

Project Coordination

Supporting light project management activities for P&C initiatives.

Tracking timelines and deliverables.

Coordinating cross-functional tasks and follow-ups.

Maintaining project documentation and status updates.

Reporting & Presentation Support

Assist in drafting and formatting compelling visual reports and dashboards.

Preparing slide decks and briefing notes to support leadership presentations, helping to consolidate key messages or draft speaking notes.

Ensuring materials are clear, accessible, visually engaging, and aligned with organizational branding.

Operational & Financial Administration

Process contracts, purchase orders, and expense reports.

Monitor departmental budgets and training registrations.

Liaise with internal teams and external stakeholders to coordinate timing of cross functional activities and ensure smooth operations.

Meeting & Initiative Coordination

Coordinate and support meetings, including People Leaders Meetings, consolidating agenda materials, logistics, surveys and documentation.

Prepare and distribute minutes, action items, and follow-up communications.

Help plan and coordinate logistics for other events and initiatives upon request, coordinating with stakeholders and enterprise map to determine best timing.

Other

Collaborate and support ad hoc work and projects in the P&C team upon request, contributing to key division goals and supporting other staff events upon request.

Serve as the backup for the P&C Executive Assistant as needed, ensuring continuity of support and operations during periods of absence or increased demand.

Requirements that are important to us

College degree/certificate in Human Resources, Business Administration, or other relevant program of study.

6 - 9 years of relevant experience

Strong organizational, planning, and time‑management skills, with the ability to manage multiple priorities, work independently, and maintain a high level of accuracy and professionalism.

Excellent communication skills (written and verbal), including drafting presentations, minutes, proofreading documents, and communicating respectfully in all situations.

Proficiency with Microsoft Office and the ability to quickly learn new systems; demonstrates initiative, problem‑solving, adaptability, and a positive, collaborative approach to change.

The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.

What do we have to offer you?

A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours

A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system

An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and…