Administrator, Conference Services

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. We provide challenging and rewarding career opportunities in Toronto, Montreal, Quebec City, Calgary, and Vancouver. We were named one of Canada’s Best Diversity Employers for the thirteenth consecutive year in 2025. Our culture emphasizes professional excellence, collaboration, innovation, thought leadership, entrepreneurialism, inclusion, and the development of our people to their full potential.

We are recruiting for an Administrator to join our team in our Toronto office. The successful candidate must have a minimum of 2‑3 years of related experience, preferably in a professional hospitality environment, and will support day‑to‑day administrative functions for the Chief Administrative Office and the Conference Services Department. This is a newly created position with a hybrid work environment.

$55,000 – $60,000 annually. Salary may vary based on the candidate’s job‑specific knowledge, skills, and experience.

• Generate data for reporting, including weekly recovery reports for finance, invoice and expense reconciliation across multiple regions, post‑event reporting and feedback collection, return‑to‑office statistics, and budget allocation tracking.
• Review reception and event logs, raise awareness, and resolve discrepancies.
• Coordinate and manage internal event invitations, registrations, and feedback, proofreading invitation materials, generating flows in Power Automate to support invitations, and distributing feedback forms, summarizing responses, and identifying trends.
• Support drafting national communications.
• Configure rooms and services in the event management system.
• Create and update floor plans for conference rooms.
• Design and maintain SOPs to be reviewed and updated on the department SharePoint site.
• Assist with reviewing meeting and event summaries and service orders for accuracy.
• Attend team huddles and contribute to brainstorming and planning discussions.
• Assist the team with triaging event requests and mailbox organization.
• Coordinate and arrange meetings on behalf of the CAO.
• Other duties as assigned.

• High School Diploma or equivalent.
• Fluent in English; proficiency in French is an asset.
• Strong organizational skills with the ability to manage multiple priorities across regions.
• Strong analytical and problem‑solving skills.
• Intermediate proficiency with MS Office (Word, PowerPoint, Outlook, Excel).
• Exceptional written and verbal communication skills.
• Excellent time management, organizational, and multi‑tasking skills; ability to work under pressure to meet critical deadlines with strict attention to detail.
• Proficiency in Microsoft Office Suite; experience with event‑management tools is an asset.
• Proficiency in Microsoft Power Automate and related workflow tools.
• A proactive, team‑oriented mindset with keen eye for detail.
• Strong process orientation; implements and adheres to existing processes and proactively identifies and recommends opportunities for improvement.

• Outstanding benefits from day one, including insurance premiums paid by the firm and wellness/technology reimbursements.
• Competitive compensation and generous time‑off, including a volunteer day and a birthday day off.
• Commitment to professional development and growth opportunities for all levels, supported by a culture that encourages two‑way feedback.
• Strong community involvement and a commitment to equity, diversity, and inclusion.
• A collaborative culture that connects lawyers and business teams through collective purpose.

We encourage external candidates to apply online. Internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.