Legal Assistant, Tax

About McCarthy Tétrault

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have earned the distinction of one of Canada’s Best Diversity Employers for the thirteenth consecutive year in 2025.

Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

We are recruiting for a Legal Assistant in Tax to join our team in the Toronto office. The successful candidate must have a minimum of 3 years of experience as a legal assistant supporting a share of lawyers. This is a newly created position and McCarthy Tétrault employees benefit from a hybrid work environment.

(Toronto Only): $60,000 - $80,000 annually

• Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
• Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
• Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.

• Managing files including opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
• Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
• Updating calendars for assigned lawyers, including their meetings, appointments, due dates and client‑related activities.

• Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
• Updating contact names and addresses in the client database on a regular basis.
• Coordinating client meetings and assisting with organizing smaller practice group events, including booking rooms and arranging the required catering or audio‑visual equipment.

• Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
• Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.

• Working with Finance to coordinate new client and matter openings (KYC).
• Assisting with expense processing.
• Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.
• Providing consistent backup support when assistants are absent; supporting assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.

• Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
• Other duties as assigned.

• Legal Assistant diploma or college certificate in office administration or equivalent.
• Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
• Bilingualism (French and English, oral and written) is an asset.
• In-depth knowledge of tax, business and legal terminology.
• Strong attention to detail, along with superior PowerPoint and word processing abilities, as well as excellent spelling, proofreading, and editing…