Administration Trainee

• Division & Section: Policy, Planning, Finance & Admin, PPF&A Program Support
• Work Location: Various (See below)
• Job Type & Duration: Full-time, Temporary Vacancies (4 months)
• Hourly Rate and Wage Grade: $22.67 - $24.68
• Shift Information: Monday to Friday, 35 hours per week
• Number of Positions Open: 7
• Posting Period: 12-Mar-2026 to 26-Mar-2026

Location and Shift Information:

• City Hall, 100 Queen Street West, Toronto

The Administration Trainee will assist divisional staff with general office administrative and financial duties as it relates to the program area, such as assisting in the planning and organizing of open houses, workshops, and events.

Duties could include the following:

• Assists with various office functions such as filing, data entry, photocopying, sending faxes, etc.
• Collects data for others to analyze and process.
• Assists with organizing and presenting data collected. May utilize various software packages.
• Assists others with drafting documents, correspondence, etc.
• Assists with financial transactions and makes calculations.
• Answers inquiries, provides general information, takes messages and directs inquiries to appropriate staff to answer questions/handle requests.
• Assists with setting up meetings. Records and circulates data.
• Assists with mail/supply collection, inventory, sorting and distribution.
• Assists with packing, loading, lifting, moving, delivering, setting up, maintaining and unpacking supplies, equipment, furniture, etc.
• Travels to various locations and/or special events to provide assistance.

Your application must describe your qualifications as they relate to:

• Currently enrolled in or a recent graduate of any post-secondary program and/or any equivalent combination of education and experience.
• Experience using various computer software applications including but not limited to Microsoft Office M365.
• Experience providing customer service and responding to inquiries via telephone, email, and in person.

• Excellent interpersonal and communication skills with the ability to interact with staff and clients in an efficient and diplomatic manner, both in-person, over the phone and via email.
• Excellent organizational and problem-solving skills.
• Ability to work effectively as a member of a team.
• Ability to communicate effectively both orally and in writing.
• Ability to work under time constraints and meet deadlines.
• Ability to provide excellent customer service when dealing with the public.
• Ability to work flexible hours including overtime as required.
• Ability to travel to other City work locations as required.

Note: The applicant pool from this job posting may be used for similar summer job opportunities in various divisions.

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.