Settlements Administrator

The Opportunity

We’re looking for a Settlements Administrator to join our Operations team.

Reporting to the Manager Operations, Settlements, the Settlements Administrator is responsible for duties relating to the transactions of trades that have taken place within the securities industry. The successful candidate will be responsible for the settlement of foreign and/or domestic Equity trades within the CDSX, DTC or CDCC system, including equity option settlements.

There may be a requirement to work on a statutory holiday or weekend.

• Service – You put your clients’ needs first. You advocate service excellence and work to deliver client‑centric solutions, and proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner.
• Execution – You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes.
• Collaboration – You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization.

• Set up and match trades on CDS or Arrow within industry standards.
• Match confirmations of trades done with other institutions.
• Interaction with sales representatives to resolve unmatched or unprocessed trades.
• Ensure all trades are processed and settled within the required time frame.
• Balance and correct any outages in the day‑to‑day processing using the various reports received from the CDS and Dataphile systems.
• Interact with Brokerage Firms and Custodians to correct or confirm trades done or not matched.
• Maintain, update and track the failed trades and reasons for fails.
• Balance monthly statements from external sources.
• Follow the policy and procedures manual for the settlements team.
• Be responsible for the tracking and maintaining of files relating to daily settlements and storage of such records.
• Other duties as assigned and help others when needed.

• Post‑secondary education in a related field is an asset.
• Minimum 2 years’ experience in an office environment, preferably in the securities industry with experience using Dataphile, CDS and DTC.
• Industry related certifications are not required, however successful completion of the CSC (Canadian Securities Course) or IFIC Operations course is an asset.
• Ability to work independently to achieve required objectives within company and regulatory requirements.
• Self‑motivated and results driven.
• Strong administration skills with high attention to detail and accuracy.
• Proven ability to work well under pressure and in a fast‑paced environment.
• Strong customer service orientation.
• Strong organizational, time management and decision‑making skills.
• Demonstrated success in resource planning, coaching, motivation and interpersonal skills with the ability to establish and maintain effective working relationships with various levels of management and staff.
• Intermediate Excel and Microsoft Office Knowledge.
• Fluent communications in English is required and bilingual skills in French is an asset.
• Work hours may vary due to industry demands or volume – this role works Eastern time zone business hours.

• Competitive compensation package that rewards and recognizes individual contributions.
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees.
• Generous vacation time, fitness benefit, parental leave top‑up options.
• Matching contributions to our retirement program.
• Commitment to the continuous improvement of our staff through learning & development and an education assistance program.
• Regular social events to foster teamwork.

Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

This position is posted with an expected salary range of $55,000 - $65,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.