Executive Assistant

About the Opportunity Executive Support

• Manage the CEO’s complex calendar, including scheduling meetings, appointments, travel, and events
• Coordinate internal and external meetings, including agendas, briefing materials, presentations, and follow-ups
• Prepare correspondence, reports, memos, and confidential documents on behalf of the CEO
• Screen and prioritize incoming communications, including emails and phone calls
• Track action items and ensure timely follow-through on priorities and deadlines

• Assist with Board of Directors meetings, committee meetings, and governance documentation
• Prepare meeting packages, take minutes, and maintain accurate records
• Liaise professionally with donors, community partners, government representatives, and external stakeholders
• Support fundraising, community engagement, and organizational events as required

• Maintain organized filing systems, records, and confidential information
• Support office operations and administrative processes
• Coordinate travel arrangements, expense reports, and procurement requests
• Assist with special projects, strategic initiatives, and cross‑functional coordination

• Serve as a key point of contact between the CEO and staff, partners, and external stakeholders
• Draft internal communications and announcements
• Help foster a collaborative and professional organizational culture

• Postsecondary education in Business Administration, Office Administration, Communications, or a related field preferred
• 3–5+ years of experience supporting senior executives, ideally within a non‑profit, healthcare, education, or community organization
• Exceptional organizational and time‑management skills
• Strong written and verbal communication abilities
• High level of professionalism, diplomacy, and confidentiality
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms
• Experience coordinating board meetings and governance documentation is an asset
• Ability to manage multiple priorities in a fast‑paced environment

$75,000 - $85,000 per year