Events and Marketing Associate Job Toronto area,Ontario Canada,Administrative/Clerical

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.

UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Job Description

Union: Non-Union
Number of Vacancies: 1
New or Replacement Position: New
Site: 700 University Avenue Toronto
Department: CIHR Institute of Cancer Research at UHN
Reports to: ICR Scientific Director & Assistant Director
Salary Range: $63,549 - $95,336 Annually
Hours: Hours Per Week
Shifts: Monday - Friday
Status: Permanent Full-time
Closing Date: June 8, 2026

Position Summary:
Reporting to the ICR Scientific Director and Assistant Director, the Events and Projects Lead plays a key role in planning and delivering the Institute’s workshops, meetings, and national events that support collaboration and advance cancer research across Canada. The role coordinates all aspects of event delivery – from logistics and communications to budgeting, purchasing, and travel expense processing –ensuring activities are executed efficiently and to a high standard.

This position requires strong organizational and project management skills, excellent written and verbal communication, and exceptional attention to detail. The successful candidate will thrive in a fast-paced environment, managing multiple priorities while demonstrating sound judgment, professionalism, and the ability to build effective relationships with diverse stakeholders.

The Institute of Cancer Research (ICR), headquartered at the University Health Network (UHN) in Toronto is one of the thirteen institutes of the Canadian Institutes of Health Research (CIHR). ICR advances cancer research in Canada by developing new national research initiatives and coordinating Canada‑wide efforts supported by federal, national, and provincial partners.

Duties:

Plan, coordinate, and deliver a range of events (, workshops, meetings, and conferences) that support the Institute’s strategic priorities, under the general direction of the Scientific Director and Assistant Director.

Manage all aspects of event planning and logistics, including project planning, coordinating planning committees, sending invitations, managing registrations, developing evaluation surveys, and coordinating venues, speakers, catering, transportation, and equipment, etc.

Support the development and monitoring of event budgets, including tracking expenses and coordinating reimbursements.

Support the development of promotional and communication materials for events and Institute initiatives, including contributing content for newsletters, presentations, websites, and social media.

Build and maintain strong relationships with vendors, speakers, participants, partners, and other stakeholders involved in the planning and delivery of events.

Maintain and manage databases of event participants, sponsors, partners, and other key stakeholders.

Coordinate with suppliers, consultants, and service providers, including supporting the development and administration of contracts and agreements, and ensuring projects and events are delivered on time and within budget.

Maintain and update the Institute’s content management systems (, SharePoint) to ensure accessible and well-organized documentation.

Provide coordination and administrative support to Institute staff, including managing staff calendars, scheduling…