Administrative Coordinator

Overview

Date Posted: 06/02/2026
Req : 48371
Faculty/Division: Vice-Provost, Students
Department: Student Success
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes

Description:

About us:

Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.

Within the Division of Student Life, the cluster of Student Life Programs and Services, supports students as they achieve personal, academic, career and civic goals. We engage students throughout their learning and development with the following units:
Academic Success, Accessibility Services, Career Exploration & Education, Centre for Community Partnerships, Clubs & Leadership Development, Housing, Indigenous Student Services, Mentorship & Peer Programs, Multi-faith Centre, Orientation, Student Success, Transition & Engagement and TCard Services. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students  diversity.

In support of U of T’s vision, Student Life Programs and Services is committed to creating diverse, accessible, inclusive and welcoming spaces of opportunity that foster deepened engagement, learning, personal growth, and identity development for all students. We are committed to embedding these principles into all the work we do, reducing barriers so that students from all backgrounds and lived experiences can feel a sense of belonging in the communities they find here.

To align with our strategic priorities, we encourage individuals from Indigenous, Black, racialized, 2

SLGBTQ+ communities, and/or individuals who identify with a disability, to apply.

Reporting to the Director, Student Success, the Administrative Coordinator will provide a broad range of administrative support and guidance for Student Life Programs and Services. In this role the Administrative Coordinator will oversee several operational needs to support the advancement of our priorities, including general office support (e.g. submitting service orders, managing room bookings, ordering supplies and equipment); and special administrative projects (including the generation of routine reports and materials).

The incumbent must present a keenness to high quality customer service and partnership demonstrated by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, students and community members. This position requires excellent communication, organizational and time management skills. The incumbent must be able to carry out a broad range of duties while exercising tact, confidentiality, and good judgement.

It is important to be able to adapt rapidly from one function to another while maintaining efficiency and accuracy, especially when several projects with varying timelines are in motion. This position requires the incumbent to interface with systems to update information, pull reports, and make decisions in regards to program eligibility.

• Updating and maintaining database records
• Identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Probing for information to determine requirements for ad hoc data requests
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Resolving issues within the scope of the role and escalating problems as required
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Determining actionable items based on the review of applicable information
• Verifying the eligibility of applicants; verifying the accuracy and completeness of documents

• Advanced College Diploma (3 years) or an acceptable equivalent combination of education and experience.
• Minimum five years  of relevant administrative experience supporting senior leaders and the advancement of strategic projects, preferably in a student life setting.
• Experience maintaining effective working relationships with and between students, faculty, and staff belonging to the University community and external community groups.
• Demonstrated experience providing dedicated administrative support to senior leadership, including calendar management, committee support and written correspondence.
• Experience using systems and inputting information into databases.
• Experience analyzing administrative processes and procedures and recommending changes for improvement.
• Advanced proficiency with MS Office Suite, virtual meeting platforms, survey tools, databases and presentation software, and the ability to troubleshoot.
• Strong interpersonal and intercultural…