Executive Assistant

Position: Arup Executive Assistant Role
Become a key player at Arup as an Executive Assistant in Toronto. This role focuses on supporting senior leaders through strategic planning and efficient priority management.

As an Executive Assistant, you will leverage your skills to enhance business operations by managing complex calendars and preparing essential meeting materials. Your proactive approach will ensure senior leadership can concentrate on achieving their goals effectively while you coordinate necessary engagements across departments.

Key Responsibilities:

• Manage influential calendars across various time zones

• Prepare leaders with agendas and meeting briefings

• Coordinate cross-departmental efforts for actionable outcomes

• Draft and refine correspondence and executive reports

• Organize travel logistics for both domestic and international trips

Requirements:

• Minimum of 10 years in support roles for senior leaders

• Advanced skills in Microsoft Office and CRM software

• Exceptional communication and organizational skills

• Strong interpersonal abilities for stakeholder relationship management

• Capacity to handle confidential information discreetly

Drive success in a supportive environment with Arup and excel as a strategic partner.
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