Executive Assistant to Chief Executive Officer
Job Description & How to Apply Below
Our client is a fast-moving, founder-led company is looking for a an exceptional Executive Assistant to be the right hand to their CEO. This is a high-impact, high-trust role - you'll sit at the centre of the business, keeping things running smoothly so the CEO can stay focused on what matters most.
This isn't a traditional EA role. The team moves fast, priorities shift, and no two days look the same. They're looking for someone who thrives in that environment - proactive, composed, and always two steps ahead.
Calendar & Schedule Management
- Own the CEO’s calendar end-to-end — prioritizing, protecting, and optimizing their time
- Coordinate complex internal and external meetings across multiple time zones
- Anticipate scheduling conflicts and resolve them before they become problems
- Prepare daily briefings so the CEO walks into every meeting ready
Travel & Logistics
- Plan and book all domestic and international travel
- Build detailed itineraries with all the context needed for a productive trip
- Manage changes, cancellations, and last-minute pivots calmly and efficiently
Executive Support
- Draft and manage communications on behalf of the CEO - emails, follow-ups, updates
- Prepare decks, briefing notes, agendas, and materials for meetings and offsites
- Track action items and follow up with stakeholders to keep things moving
- Handle confidential information with professionalism and discretion at all times
Operations & Office
- Keep the office running smoothly — supplies, vendors, facilities, day-to-day admin
- Support onboarding of new team members and coordinate internal events
- Identify gaps in how things operate and take ownership of fixing them
- Serve as a point of contact for internal teams, external partners, and visitors
WHAT WE’RE LOOKING FOR
- 3–6+ years of EA experience supporting a C-suite executive, founder, or CEO
- Experience in a startup, scale-up, or fast-growth environment
- Exceptionally organized with sharp attention to detail
- Strong written and verbal communication skills
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