TA Support Assistant; term Job Toronto area,Ontario Canada,Administrative/Clerical

Position: TA Support Assistant (term)

Date Posted: 06/01/2026
Req : 48350
Faculty/Division: Faculty of Arts & Science
Department: Dept of Computer Science
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including the Turing Award, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changedthe way we think about the world.

Your opportunity:

Under the direction of the Finance Manager and working closely with HRIS Assistant, the TA Support Assistant is responsible for providing administrative support for departmental academic recruitment and assignments (teaching assistants, course instructors, sessional lecturers, post doctoral fellows), and for student awards.

Note: this is a term position until May 2028.

Your responsibilities will include:

Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors

Verifying that provisions of applicable collective agreements and/or policies are applied appropriately

Collecting supporting documentation required for payroll and/or HRIS processing

Receiving and passing on evaluation materials for review

Responding to enquiries within the defined scope of the role and redirecting as appropriate

Entering HR and payroll information into HRIS system

Maintaining information in databases

Collating and organizing data for various reports

Essential

Qualifications:

Advanced College Diploma (3 years) in business administration or acceptable combination of recent and relevant experience

Minimum two years recent and related administrative experience providing administrative support for an academic program, with some experience coordinating academic recruitment and training.

Experience supporting the recruitment process and preparing draft employment letters using templates for Teaching Assistants and Course Instructors (CUPE 3902 Unit
1).

Demonstrated advanced experience creating and maintaining large databases, and compiling and manipulating data from various sources.

Experience interpreting and applying policies, procedures, and collective agreements.

Experience providing detailed explanations to students regarding University policies and procedures.

Experience assisting in processing Academic Integrity cases.

Experience administering student awards, including NSERC/UTEA awards.

Advanced skills in MS Excel and MS Office Suite (Word and Outlook).

Experience navigating and entering data in HRIS and ROSI, or similar HR and student information systems.

Excellent time management, prioritization, and organizational skills, with the ability to be an effective team player.

Excellent interpersonal and communication skills (verbal and written).

Strong initiative, proactive and highly resourceful.

Strong attention to detail, especially when working with high volumes and competing priorities.

Demonstrated strong client service orientation and ability to communicate with tact, diplomacy, and discretion.

Ability to exercise initiative and judgment, organize work and establish priorities in a flexible way, and successfully meet deadlines with competing…